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Service Institutions

University IT-Service

  1.  University of bamberg
  2. Administration and Institutions
  3. Service Institutions
  4. University IT-Service
  5. IT Services
  6. Login, Roles, Rights = IAM
  7. Data Services

Data Services

What are data services?

Examples of data services include email accounts, storage space on the file server, and websites on the web server. The IT Service operates these and other data services and makes them available to users for processing, storing, and presenting personal and task-related data.

With regard to data protection issues and the assignment of access rights, a distinction is made between personal and task-related data services.

Personal Data Services

Data stored using personal data services belongs to the individual who alone holds the access rights to those data services. Personal email accounts, for example, are subject to the same privacy protections regarding correspondence and telecommunications as conventional written correspondence. Access to data stored in this manner may only be granted without the owner’s consent with the approval of the data protection officer.

Data services are considered personal whenever they are identified by your first and last name or personal username (BA number), such as the personal email address vorname.nachname@uni-bamberg.de.

Whenever data belongs not to an individual but to an organization and is processed, stored, and presented for the purpose of fulfilling that organization’s responsibilities, we refer to this as task-related data services.

Tasks-based data services

If multiple people need to access data jointly to perform their job duties, or if job duties require substitution, task-related data services are required. These primarily consist of a task-related email inbox and shared storage space on the file server.

Examples:

  • Questions regarding literature searches should be sent to the email address “information.ub(at)uni-bamberg.de”. Several library staff members have access to this email account and can handle the inquiries for which they are responsible.
  • Two people work part-time in the office of the xy Chair. Messages sent to the email address “sekretariat.xy@uni-bamberg.de” can be handled by either of them, as they both have access to the email account.
  • All team members in the Server Systems Department at the data center store files that everyone on the team needs in a folder that all colleagues can access via the network.

Permission to use a role-based email account and file server is granted to the relevant group of users through membership in the respective Security Group. The members of these security groups can be managed by appropriately authorized employees of the institution. This means that a user who, for example, is supposed to work with a task-specific email account will log in to the email system using their personal user account, and the IAM portal will determine whether they are permitted to use the respective service or not.

Applying for task-based data services

A task-specific email account and task-specific storage space on the file server can be requested using the Applying for task-based data services form in the IAM portal. A registered abbreviation is required to submit the request.

Any team member may fill out the application. The head of the organizational unit must approve the application.

Do you have any questions?

For more information:

IT-Support
Telephone: +49 951 863-1333
E-Mail: it-support(at)uni-bamberg.de