Before Leaving Bamberg
Departure Checklist
If your home university requires a Confirmation of Stay or Confirmation of Departure, please send the document template by email 3–5 working days before you leave Bamberg to international(at)uni-bamberg.de. The template is usually provided by your home university coordinator.
We will sign the document and send it back to you as a PDF or physical copy.
Important: Please always include your arrival and departure dates in your email.
If you do not have a template:
If your home university does not provide a template for the Confirmation of Stay (this is often the case for non-Erasmus universities), we can issue a Certificate of Attendance using the University of Bamberg template.
Please check with your home university in advance whether they have their own template for the Confirmation of Stay!
You must request your Transcript of Records in advance. It is not issued automatically after you leave Bamberg.
For more information, please see our Transcript of Records FAQ.
How is your Transcript processed?
- Your Transcript is prepared manually using the grades recorded in FlexNow and/or provided to the International Office via Schein.
- FlexNow does not notify the International Office automatically. Please check your FlexNow account regularly. You have access to FlexNow and your University of Bamberg email for six months after deregistration.
- Once all grades are available in FlexNow, email transcripts.international(at)uni-bamberg.de. Your Transcript will be issued and sent to your home university within 1-2 weeks.
- Kindly remind your lecturers to enter your grades as soon as possible.
- For courses whose results cannot be entered in FlexNow (e.g. vhb online courses), a Schein is required. If such courses are listed in the transcript request form, students must request the Schein from the lecturer. The Schein must be sent by email to transcripts.international(at)uni-bamberg.de (by the student or the lecturer).
Your Transcript of Records can only be issued once all grades and required Scheine have been received!
If you need an official confirmation of your deregistration for your home university, please submit form for de-registration from the University of Bamberg(148.5 KB) to the Students' Registrar Office (Studierendenkanzlei) during opening hours.
If your home university does not require a confirmation of your deregistration, no action is required from you. You will be automatically deregistered at the end of the semester:
- Winter semester: 31 March
- Summer semester: 30 September
Important information about early deregistration!
If you choose to deregister before the end of the semester ("Exmatrikulation mit sofortiger Wirkung (Antragseingang)"), your student ID must be returned. From the date of deregistration, you can no longer use student benefits, such as:
- discounted meals at the canteen
- printing documents with Campusprint in libraries and university buildings
- using laundry facilities at Studierendenwerk Würzburg dormitories
Please also note: Your deregistration date affects the date when your German health insurance coverage ends, if you were required to take out health insurance in Germany.
Notify the Residents Registration Office of your departure either in person by booking an appointment at city hall, or by contacting them via e-mail. For the latter, please consult the information sent to you by the International Office at the end of the lecturing period (email “Departure Checklist”).
Please note that de-registration from the Residents Registration Office is only possible one week prior to your departure, according to Bundesmeldegesetz (BMG) § 17 (2). It is required to de-register a maximum of two weeks after departure.
De-register from the TV & Radio tax via their website (only after having received confirmation of de-registration from the Residents Registration Office). Please keep your contribution number ("Beitragsnummer") on hand in case they need to contact you in the future.
Important: The International Office is neither able to de-register you from the TV & Radio Tax, nor settle any disputes you may have either with the TV & Radio Tax office or roommates!
If you have taken out a German health insurance during your stay in Germany, you must contact your health insurance provider 2 weeks before your departure from Germany to cancel your policy.
In case you have not taken out a policy but had your foreign health insurance verified by a German statutory health insurance, you do not need to take any other steps.
Close your German bank account (if you opened one) after your last rental payment if you do not need it any longer.
Please make sure then to notify your dorm provider/landlord or-lady of your change in account as they need valid bank account information to transfer your deposit back to you after your departure.
Meet the caretaker of your hall of residence (or private accommodation) for a walk-through and to return the keys of your rooms. This is necessary as they need to officially record the state of your rental property before your departure in case the next tenant reports damages for which you might become liable later on.
Please contact them about a week in advance to schedule the appointment as it might not be possible to arrange a meeting last minute.