Specific questions for teachers

► Please follow our instructions on what to do if you become infected with Covid-19.
► Use the possibilities of a rapid test provided by the University.
► Please be aware of priority entitlement to vaccination for university staff members.
► A certificate of employment at the University of Bamberg as proof for the vaccination centers can be downloaded at the ZUV-Portal (via VPN).

The latest FAQ for teachers

Please be aware: Whenever new federal guidelines for dealing with the Corona pandemic are announced, they first have to be translated into state law in the individual federal states. If corresponding general regulations are established for Bavaria, specific regulations for the Bavarian universities and colleges may also result. This process usually takes a few days before detailed, legally binding regulations are issued. As soon as the university executive board is aware of new developments or the executive board passes new resolutions itself, we will inform you immediately on these pages. Until then, the most recent information communicated and published here applies to the University of Bamberg.

► 9 September 2021

► 26 August 2021

► 16 August 2021

Organization of teaching

The 2021/2022 winter semester lecture period is going to start on 18 October 2021 and going to end on 11 February 2022. If there are any changes in this regard, we will inform you immediately.

Recently, calls for a return to classroom teaching at universities have become ever louder.On the other hand, the 13th regulation on infection prevention and control measures (Infektionsschutzmaßnahmenverordnung), as amended on 27 July 2021, does not yet provide a sufficiently well defined framework for a high level of in-person teaching.Currently, we know that with incidence rates of no more than 100 between persons who have been vaccinated, have recovered or have been tested, the minimum distancing requirement of 1.5 metres no longer has to be constantly maintained. In light of this, and subject to further regulations at the state or federal level, we at the University of Bamberg are now proceeding as follows:

  • The university executive board is striving to provide students with a wide range of in-person courses in the coming winter semester under current conditions. In this context, we also expressly invite students to come (back) to Bamberg. Please endorse this invitation in your own circles.
  • The prerequisite for participating in on-site courses is that students and teachers are either vaccinated, recovered or tested. However, it is still unclear how these things can be verified and on what legal basis the verification can be enforced. We can only hope that the situation will be clearer by the start of the winter semester.
  • With an incidence rate below 100, rooms are arranged according to the chessboard method (appropriate spacing of seats in rows with sufficient gaps). This allows the use of approx. 50 % of a room's seating capacity.Please observe the relevant notices posted on the doors.This room allocation concept is the result of a joint agreement between the Bavarian universities. This approach almost invariably results in room occupancy for no more than 200 people. Only the Audimax would allow a higher number of people, but in order to avoid excessively large gatherings of people, the upper limit is also set at 200 people.
  • With an increase in the number of people in lecture and seminar rooms, entering and leaving the rooms in an orderly manner is of considerable importance for infection control. We should always keep this in mind.
  • The new room occupancy figures will be published in UnivIS as additional information under the heading 'Schachbrettmuster-Belegung' on 13 September 2021 - at the end of the semester break. In the weeks remaining until the start of lectures, room planning must be updated as quickly as possible.In particular, however, I would like to urge you to relinquish large rooms that you have booked and do not need in the winter semester. As in previous semesters, this decision to make these rooms available has no effect on future bookings.Course instructors should also inform their students about whether the respective course will be held in person or online as early as possible.
  • We ask that the faculties, degree programmes and teaching units examine the possibilities of in-person teaching under the conditions outlined above. A joint coordination of these possibilities in the respective teaching units is therefore of great importance.
  • On the whole, these measures will make it possible for instructors to once again hold their smaller to medium-sized courses in person. The amount of available space will, of course, be a limiting factor in some cases.
  • With the partial return to in-person teaching, the need to offer courses (also) completely in digital form also changes.The requirement to provide a purely digital course option is not necessary for courses that are held entirely in person and are generally accessible to all students.In other cases, this guideline remains very important for ensuring good study conditions. In such cases, it would be beneficial for instructors and students to jointly determine the need for and the form of the online offering in the respective courses.
  • Even though the course is currently being set in the direction of increased in-person teaching, we must always consider the option of a quick return to more online teaching in the event of a worsening pandemic situation.

In principle, all attendance-based courses are bound by the reduced room capacities and the provisions laid out in the manual on infection prevention in accordance with Bavarian state regulations. The decision to conduct in-person courses or examinations is to be made in consultation with the director of your own teaching unit.

The most important reguations also include:

  • Notification is now mandatory for attendance-based courses and examinations. Approval by the university board of management is no longer required. The notification obligation is satisfied by the UnivIS entry of the course or examination with in-person attendance identification. Please note that applications for attendance courses that have already been submitted to the university board of management for decision and have not yet been decided will not be processed further. In this case - as well as for already approved applications - the UnivIS notification obligation applies.
  • The notification of in-person teaching/examining is explicitly bound to the assumption of responsibility to fully comply with the provisions of the manual on the “Directive for the implementation of the Bavarian regulation on infection prevention and control measures (Zweite Bayerische Infektionsschutzmaßnahmenverordnung) at the Bavarian universities”, particularly with regard to mask wearing or the minimum distancing requirement. The instructor must also summarise and submit in writing a declaration of this responsibility for all of his or her in-person teaching and examinations conducted during the semester.
  • For infection contact tracing purposes, all persons present must supply current contact information. This measure can be implemented via the VC course, meaning that each classroom course is required to have a corresponding VC course for which all participants must be registered. In the case of in-person examinations, contact information is recorded by means of examination lists.
  • Unrestricted participation in lectures and seminars must be possible for those students who cannot or do not want to attend classroom courses. For this reason, an alternative (synchronous or asynchronous) online offering must also be provided for in-person courses. Please contact the Computing Centre forassistance and support in all technical matters concerning online teaching.
  • The currentregulations on mandatory masksin in-person courses also apply.
  • Furthermore, the current regulations on compulsory testing for in-person courses must be observed.

Please find further information in the most recent newsletters for instructors (Rundschreiben für Lehrende).

If there is a 7-day incidence rate of over 35, coronavirus testing is compulsory for all in-person courses. In this case, students must submit a written or electronic negative result from an externally administered PCR test, PoC-PCR test, test using other methods of nucleic acid amplification technology or POC antigen test twice a week. Where necessary, (e.g. in the case of certain practical courses including phases where the minimum distancing requirement cannot be met, or in the case of field trips) more frequent testing can also be advisable and arranged accordingly.

Only vaccinated or recovered persons without typical symptoms of a coronavirus infection are exempt from the testing requirement.In such cases, proof of full vaccination or recovery from prior illness must be presented.

Those persons conducting the courses are responsible for verifying the test results.

If the incidence rate is below 35, the university executive board still urgently requests that you get tested prior to courses and examinations. For more information on self and rapid testing options for students, click here.

Yes. These apply to

  • Practical music courses: Please observe the applicable regulations detailed in the current “Cultural Events and Rehearsals” hygiene concept issued by the Bavarian Ministry of Art and the Bavarian Ministry of Health
  • Practical sports and athletics courses: Please observe the applicable regulations detailed in the current “Cultural Events and Rehearsals” hygiene concept issued by the Bavarian State Ministry of The Interior, Sports and Integration.

Furthermore, the current regulations on compulsory testing must be observed.

The most current versions and amendment statutes of the ministerial guidelines are available in German on the Bavarian State Government website.

In addition to the applicable regulations for field trips, there is currently a general requirement to notify the University Executive Board of planned field trips. Under the premise that these are courses necessary to the curriculum, the Executive Board has no general objections to informal applications – even for trips abroad.

 

One decisive factor, however, is

  1. that the field trip leader has submitted an up-to-date declaration on the implementation of in-person courses and examinations.This declaration explicitly acknowledges the assumption of responsibility to comply with all guidelines set out in the university's updated handbook on infection protection measures.
  2. Care must be taken to ensure the specific infection prevention measures applicable at the field trip location and during the trip there are also observed and the greatest possible safety is ensured for the students.

If students, despite being warned, refuse to comply with applicable corona-related regulations such as the wearing of masks, and if there is no credible reason for exception, instructors may exercise the right to deny access and may expel the persons concerned from the building. If necessary, it may be advisable to involve colleagues or superiors in the enforcement of sanctions. Above all, however, instructors must set a good example in complying with corona regulations like required mask wearing.

Access to the university buildings can be eased again with the comprehensive regulation of contact data collection for various situations (courses and related on-site visits, library visits, examinations). All university buildings are therefore open during regular opening hours. Please be aware of shortened opening hours during the semester break.

Please note that for important reasons access is only permitted to members and guests of the university.

In order to enable the optimal use of all rooms in compliance with current hygiene regulations, it is requested that UnivIS course listings are particularly well maintained and up-to-date.

UnivIS has been expanded to include the "Capacity during Covid-19" specification – for each room you will now find information on the maximum allowed occupancy. In order to take into account online or hybrid courses, additional functions have been added to UnivIS: It is now possible to mark courses as online or hybrid as well as synchronous or asynchronous.

Please indicate courses taking place online or in hybrid form, so that colleagues who still need a room can use rooms that are not actually occupied. Original room bookings that are no longer relevant due to online teaching are deleted from the room planning system in order to avoid confusion among students and instructors. They will, however, remain in each course entry and can be read in the section for logged in users. When returning to regular operation, there will be a button that reactivates the original room scheduling.

You can find further information on this topic in the UnivIS VC course under the courses heading.

After two semesters, and in consultation with the faculties, the possibility of higher credit for online teaching with significantly greater preparation or implementation effort will not be extended. Credit for online teaching will therefore always be equivalent to that of in-person teaching. However, it is very important that the contact with the students, which is necessary for good supervision, remains guaranteed even in online teaching. In the case of temporary teaching staff, care must also be taken to ensure that any excess capacity in the fulfilment of teaching obligations resulting from higher crediting of courses in the last two semesters is reduced again prior the end of the contract.

For the protection of all, teaching is moving for the most part to the digital space. Clearly, this involves a considerable additional effort for everyone. In order to address uncertainties, the following is a short list of minimum requirements for summer semester courses:

  • The Virtual Campus (VC) companion course set up by the computing centre should serve as the primary (digital) tool and virtual working space.
  • In order to help students orient themselves, a short general introduction into the organisation of the course should be provided (including course procedure/structure; module classification; information on verification of achievement).
  • As before, written materials pertinent to course topics and content (slides, literature and, where applicable, lists of specific tasks or coursework) should be provided.
    The University Library can provide you with digital versions of the required literature by procuring e-books whenever possible and by offering a digitalisation service. Currently, only 15% of a copyrighted work or individual journal articles and illustrations may be made accessible in digital course reserves without a licence. Bavaria's universities are campaigning for a temporary suspension of these copyright provisions. However, it is not yet foreseeable whether this effort will be successful.
  • Students should have a regular opportunity (e.g. every week or every two weeks) to pose questions and offer feedback on the individual course topics (e.g. via chats).
  • For communication with students, the scheduled course sessions should be used whenever possible in order to avoid any overlap.
  • Furthermore, for students there is no compulsory attendance for online teaching or classroom teaching. Exceptions are made for courses identified in study and examination regulations as requiring attendance, although regular attendance can now also be provided in electronic/digital teaching formats.

Activities and the use of corresponding tools beyond those listed above are of course always appreciated. Please take into account the information provided in other FAQs concerning the virtual campus as a central platform, further alternatives to classroom teaching, the tools provided by the computing centre for organising online teaching, as well as concerning personal support services.

The Virtual Campus (VC) is the central platform for online teaching at the University of Bamberg. Here, students must be able to find a virtaul companion course for every regularly announced course. Within VC courses, students and instructors can communicate and consolodate all relevant information and course material.

Subject groups can create a central VC course that provieds general information on topics like pursuing studies in a particular field under the unique conditions of the corona pandemic.

For questions concerning the use of the Virtual Campus, please contact the IT-Support team by telephone or email at 0951/863-1333 or it-support(at)uni-bamberg.de, respectively.

Please also find information on further alternatives to classroom teaching and take advantage of our personal support services (see FAQs on both subjects).

 

In addition to utlising the Virtual Campus as a central platform (see FAQ above), there are numerous possibilities for virtual teaching:

1) Computing Centre offerings

The university Computing Centre has compiled a range of alternatives for online teaching. The site is continuously supplemented and updated. In short introductory sessions, instructors can familiarise themselves with the Panopto video recording system and the video conferencing services provided by the German National Research and Education Network (DFN-Verein): These provide a platform for webinars and virtual office hours. Additionally, the Computing Centre also provides other simple tools and instructions that can be used for things like chatting and jointly working on files.

If you are interested in such an event, please contact the Computing Centre's IT support team to make arrangements - preferably for several persons from one departmet or chair. Training events are offerd as location-independent webinars. Additional information and the opportunity to register will be provided in a VC course.

If you have general questions concerning technological possibilities for online teaching, please also contact IT support by phone at 0951/863-1333 or by email at it-support(at)uni-bamberg.de.

2) Virtuelle Hochschule Bayern (vhb)

  • Make the students in your subject aware of the existing vhb offering in the CLASSIC.vhb section.
  • Check whether you can integrate offerings in the OPEN.vhb section into your courses, e.g. by additionally having these courses supervised by instructors in your subject and combining them with examinations.
  • You can use stored elements from the SMART.vhb section as part of your courses.
  • In light of the current situation, the vhb has temporarily expanded its course offering. An overview of current and additional courses can be found here (in German).

Please also take advantage of personal support services (see FAQ) like those offered by the deans of studies.

The university board of management asks that instructors work together in an interdisciplinary and solution-oriented manner in order to enable stuents to pursue their studies even under difficult conditions. Mutual support is extremely valuable:

1) Support from the deans of studies
Each faculty's office of the dean of studies will provide support for teaching staff. It would, for instance, be beneficial and mutually supportive if those of you willing and able to do so based on experience in web-supported teaching would offer your assistance to the deans. Conversely, those with no experience in this area should not hesitate to seek and avail themselves of assistance:

2) Support for video production

In order to provide some relief for the university's media technology section and computing centre, Dr. Dominik Herrmann, Professor of Privacy and Security, has set up a semi-professional recording and streaming studio in the ERBA building WE5, An der Weberei 5. Here instuctors can easily produce videos and and have the option to transmit them live on the internet. The studio is available to anyone who would like to digitise presentations or courses and Prof. Herrmann is happy to advise anyone interested in audio/video technology.

For information, please contact Prof. Herrmann at dominik.herrmann(at)uni-bamberg.de or visit the studio website.

3) Support from the Centre for Teacher Training (ZLB)

Beginning 20 April, Lisa Dücker and Anja Gärtig-Daugs will open their digitisation consultations on the subject of online teaching to all faculties. Originally, these consultations were designed for the various uses of DigiLLabs within teacher training programmes. In order to support instructors in converting classroom teaching to digital formats, there is now additional, subject-independent help available during office hours: among other things, this includes handling tools that can be used not only for digital teaching at the University of Bamberg, but also for the search for additional tools for specific purposes, as well as for literature research and procurement in times of closed libraries (see FAQ above).

Consultation hours beginning 20 April are as follows:

Please arrange a conslutation by mail at lisa.duecker(at)uni-bamberg.de or anja.gaertig-daugs(at)uni-bamberg.de.

The pages of the university's data security officer contain important German-language information on data protection and privacy in the context of digital teaching. Please note the guidelines for online and hybrid teaching.

Due to the current situation, lecturers may refrain from collecting signatures from course participants until further notice. Recording participants' names and sending this list to the office of the dean is sufficient.

The University Library can provide you with digital versions of the required literature by procuring e-books whenever possible and by offering a digitalisation service. Currently, only 15% of a copyrighted work or individual journal articles and illustrations may be made accessible in digital course reserves without a licence. Bavaria's universities are campaigning for a temporary suspension of these copyright provisions. However, it is not yet foreseeable whether this effort will be successful.

We ask that you please understand that access to the university's computer labs is currently limited due to ongoing protective measures. However, the PCs in the PC pools are available online.

 

Consultation appointments should take place via telephone or e-mail in order to further impede any chains of infection. The Computing Centre also offers information and training on video conferencing services with which consultations and office hours can be held.

In addition to online consultation, appointments in person are also possible. The prerequisite for the latter is that the corresponding meetings take place in premises where infection control is ensured and infection protection is guaranteed.

Due to the Corona pandemic the focus must be on safeguarding study and teaching operations. Therefore the university management will suspend central, high-profile events such as Hegelwoche or Kinder-Uni until further notice. Decentralized, public events and meetings in presence are also not allowed until further notice (see current handout on infection control).

In individual cases, there may be justified exceptions to this general rule; these would have to be applied for at the university management, stating the reasons as well as the spatial and organizational concept of the implementation. You will find the permit application form on the Z/IZA division website.

Regulations on examinations

According to information from the Ministry, it currently appears that the special coronavirus rights will expire on 30 September 2021, at the end of the 2021 summer semester. If the regulation was actually intended in this way, the 2021/22 winter semester would once again be regarded as a normal semester.

In light of this, I would like to inform students and instructors (and not least examining boards and subject advisors) at this early stage that there would then be no further extensions of individual standard programme durations, maximum allowed durations of study and examination deadlines. This would also restore any existing limits on the number of failed examination attempts and the requirement for successful progress assessments. Furthermore, it would no longer be possible to withdraw from examinations at short notice for unspecified reasons, and medical certificates would again be required in order to avoid negative consequences of missed examinations. Deviations from officially stipulated examination formats could also be eliminated.

Please find further information in the letter of 1 June 2021(405.8 KB).

Yes. Course and module examinations remain permissible in accordance with the applicable safety and hygiene regulations and can take place in person as well.

As per § 2 of the university's Corona Statutes (Corona-Satzung), deviations from course and examination formats are permissible if the originally intended teaching and/or examination format cannot be carried out as planned due to the corona crisis (see FAQ below). In this case, the planned teaching and/or examination format may be replaced by a suitable alternative format.

Teachers are asked to determine at the beginning of the semester the extent to which the Corona Statutes allow for the selection of alternative examination formats in place of in-person examinations (particularly written examinations). Early notification of the selection of an alternative examination format to the students and to the Office of Examinations is important for good examination preparation and planning. Alternative examination formats can also include online examinations.

Instructors can address their questions to the following faculty deans (of studies):

In-person examinations remain permissible in accordance with the applicable safety and hygiene regulations. All important information on this topic is summarised in this FAQ:

  • Information on examination scheduling
  • Admission requirements for taking an examination
  • Infection prevention measures
  • Extra time allowances due to mask requirements
  • Regulations on failed examination attempts in the 2021 summer semester, and crediting of the summer semester towards the standard programme duration and the maximum allowed duration of study

Information on examination scheduling

In order to make every effort to curb the spread of coronavirus, the university executive board, in consultation with representatives from the four faculties, the non-professorial academic staff, the students and the academic support staff, has adopted the following:

  • All in-person examinations (i.e. centrally organised as well as decentralised examinations) will take place in the regular form, provided that the respective teaching unit has not announced an alternative examination format.
  • Centrally organised examinations (organised by the Office of Examinations) will take place as planned from 19 July to 20 August 2021.
  • The period from 12 July to 16 July 2021 is reserved for conducting decentralised examinations. Rooms can be reserved via the Site Management section (Ms. Gegner).
  • Masks are required throughout the entire examination, and all further-reaching general infection prevention measures also apply.

Please refer to the examination schedule for the examination dates of the examinations organized centrally by the examination office, including the new dates for the suspended repeat examinations.

For the currently valid examination dates for examinations organized by the teaching units themselves (decentralized examinations), please contact the persons responsible for examinations.

Admission requirements for taking an examination

Enrolment is always a prerequisite for taking an examination. This also applies to summer semester examinations if the examination date or the deadline for completing a BA or MA thesis or term paper is postponed to the winter semester (examination date/paper deadline after 30 September 2021). In these cases, it is necessary to enrol for the 2021/22 winter semester. Examination or course credit will however continue to apply to the 2021 summer semester.

Infection prevention measures

  • Verification of examination candidates’ identities

Please arrive at the examination location at least 45 minutes before the scheduled starting time in order to support the general organisational process.

  • Mask requirement

Wearing FFP2 masks is required on the entire university area. Please bring your ownmask and comply with the current regulations on mandatory masks. Students must wear a FFP2 mask in university buildings, in waiting areas, on the way to their individual seats and as minimums standard a medical mask during the entire processing time.

Exception autumn 2021 state examination

For the autumn 2021 state examination, the Ministry of Education has lifted the requirement to wear a mask while taking the examinations and has left the decision to wear a mask up to the candidates.As a result, additional time for the written examinations will no longer be granted. Medical masks as minimum standard are strongly recommended the university executive board also for state examinations.

Exception doctoral examinations

As concerns doctoral examinations, the wearing of masks may be dispensed with during a dissertation defence if all persons present are vaccinated, recovered or tested, a minimum distance of 1.5 m between persons is maintained, sufficient room ventilation is ensured, and all persons present agree to the removal of the masks.

If, in an individual case, it is not possible to wear a mask for health reasons, an application for exemption from the mask requirement must be submitted without delay, accompanied by a valid medical certificate stating in a particular, concrete and comprehensible manner the health conditions that make wearing a mask impossible. Otherwise, participating in the examination without a mask is not possible. In the case of examinations organised by the Office of Examinations ( centrally organised examinations), the informal application and the relevant evidence must be sent to the Office of Examinations by e-mail without delay. In the case of examinations organised by the academic units themselves (decentralised examinations), the application must be sent to the academic unit in the same way.

  • Prevention by rapid tests

If possible, only persons who fulfil one of the 3 criteria of vaccinated, recovered or tested should be present at examinations. All candidates are urgently requested to voluntarily undergo a rapid Corona test immediately prior to an examination and to appear for the examination only in the case of a negative result. The University provides free coronavirus self-tests for staff member and students. Additional locations in Bamberg where you can undergo such a test free of charge are listed here.

  • Distancing, hand hygiene, disinfection

Please ensure that you maintain a minimum distance of 1.5 metres from other people at all times. All university examination rooms are organised in such a way that there is at least a distance of 1.5 metres between any two work stations. However, it is just as important that you always maintain the minimum distance before and after the examinations. This is where your own responsibility for infection prevention is of decisive importance. For larger examinations at Kapellenstraße 13, an additional security service will be commissioned beginning 6 April to monitor the masking and distancing requirements in the waiting area in front of the building before and after examinations.

Please observe the recommended hand hygiene, especially before entering the examination rooms. Disinfectant dispensers are located throughout the University of Bamberg. As a rule, these can also be found in the immediate vicinity of each examination room.

  • Ventilation

A large number of the examination rooms are equipped with an automatic ventilation system that ensures an adequate exchange of air. In all other examination rooms, regular ventilation is to be provided by the invigilators by opening the windows. All rooms are also marked with regard to ventilation requirements.

Extra time allowances for examination completion

Due to the expansion of mask requirements, invigilators will automatically grant and enforce the following general time allowances for examination completion:

  • 5 minutes for examinations up to 60 minutes in duration
  • 10 minutes for examinations up to 120 minutes in duration
  • 15 minutes for examinaions over 120 minutes in duration.

Regulations on failed examination attempts in the 2021 summer semester, and crediting of the summer semester towards the standard programme duration and the maximum allowed duration of study

Students registered for an examination who, due to their own risk assessment, wish to refrain from taking it in person at short notice may do so without any negative consequences. For one, the counting of failed attempts for all university examinations has been suspended for the current 2021 summer semester. Additionally, the Bavarian government has decided that the current 2021 summer semester will not be counted towards either the maximum allowed duration of study or the BAföG deadlines. The corresponding bill should be introduced in the state parliament shortly.

As of today, the Bavarian state government is providing universities with funding for coronavirus self-tests for students. The tests are intended to serve as an additional safeguard for currently scheduled practical courses and in-person examinations. Testing remains voluntary. It is also important that, in addition to this self-testing opportunity, students continue to be mindful of rapid testing services provided under medical supervision outside the university.

Information on how students can obtain self-tests is available here: https://www.uni-bamberg.de/covid19/tests/studierende/. This registration system is the same as the one for staff and makes it easy to track the delivery of the tests and also to avoid crowding at the pick-up stations. When registering, students must select whether they want to use the tests for courses, group work or examinations, and when and at which of the following drop-off points they would like to collect the tests:

Feldkirchenstraße:FG2/1.OG, Mon. und Thurs. 9:00 a.m. – 12:00 p.m.
ERBA:WE5/01.018 (WIAI Dean of Studies office), Mon. – Fri. 9:00 a.m. – 2:00 p.m.
Innenstadt:

U11/00.23 (Guk Student Representatives), Tue. 12:00 p.m. – 2:00 p.m.

M3N/-01.21 (Huwi Student Representatives), Wed. 10:00 a.m. – 12:00 p.m. (and possibly other times)
Am Zwinger:ZW6/01.10, Mon. – Thurs. 10:30 a.m. – 2:00 p.m.

The tests are provided in packs of 5. For in-person courses, instructors can collect the tests they need for their students at the distribution points and distribute them directly. We urgently request that both students and instructors test themselves or be tested before courses and examinations, preferably at home or before entering university premises.

According to information provided by the state ministry, the legal situation pertaining to the use of tests in the context of higher education is as follows: Since testing is in principle voluntary, persons who do not take a coronavirus test cannot be excluded from taking part in a course or examination. At the same time, however, it is also true that someone who has tested positive for the coronavirus must observe the generally applicable infection protection regulations. The immediate isolation required in the event of a positive test also means that the persons concerned can be denied access to a course or examination (if necessary, by referring to the householder's rights or involving the authorities).

Information on mask regulations during examinations can be found here.

If, in an individual case, it is not possible to wear a mask for health reasons, an application for exemption from the mask requirement must be submitted without delay, accompanied by a valid medical certificate stating in a particular, concrete and comprehensible manner the health conditions that make wearing a mask impossible. Otherwise, participating in the examination without a mask is not possible.

In the case of examinations organised by the Office of Examinations ( centrally organised examinations), the informal application and the relevant evidence must be sent to the Office of Examinations by e-mail without delay. In the case of examinations organised by the academic units themselves (decentralised examinations), the application must be sent to the academic unit in the same way.

The Office of Examinations has developed differentiated approaches for such cases in centrally organised examinations with the aim of ensuring the greatest possible protection against infection for both invigilators and other students. The office is also available for consultation and advice concerning decentralised examinations.

Students with particular health risks verified by a doctor can apply with the responsible examining board for special examination conditions at any time – ad particularly now during the coronavirus pandemic. The Office of Examinations (centrally organised examinations) or the corresponding examiner (decentrally organised examinations) will help you with further questions.

Instructors, in consultation with the Dean of Studies, can now grant both students from abroad and within Germany who cannot take part in an examination for objective Corona-related reasons an individual make-up date.

The alternative date must be applied for in written form with suitable evidence to the examiner immediately after the occurrence of the corona-related reasons. After consultation with the Dean of Studies, the examiner will announce the decision on an alternative date and, if necessary, the alternative form of examination in time.

In the last week of the summer semester lecture period (from 12 to 16 July 2021), it should again be possible to use the time slot of one's own course as an examination date. Additionally, rooms for decentralised examinations can be made available upon specific request to the site management section (Ms Gegner, fm(at)uni-bamberg.de), provided that rooms with the required capacities are available.

In addition to capacity concerns in compliance with pandemic-related hygiene requirements and distancing rules, site management will also factor in additional cleaning and disinfection of the examination tables, which will require planning for larger intervals between scheduled examinations.

From now on examination dates and the number of candidates can be submitted to site management. As in the previous examination period, site management will coordinate room planning. Furthermore, when registering decentralised examinations, subject and degree programmes representatives are asked to coordinate to the greatest extent possible and to indicate which examinations (indicating courses and modules) should definitely be scheduled on different dates, since they will be taken by largely identical groups of students.

Electronic or digital examinations are generally permitted, particularly as concerns digital remote examinations, if comparable conditions can be created for all students (see the university's Corona Statutes, Corona-Satzung(325.2 KB) § 4 Abweichende Lehr- und Prüfungsformate). A comprehensive legal basis for this is provided by the Bavarian state government here (in German): Verordnung zur Erprobung elektronischer Fernprüfungen an den Hochschulen in Bayern vom 16. September 2020.

The University of Bamberg is not currently pursuing the development of remote examinations individually (which are fraught with many technical and organisational difficulties). Instead, appropriate solutions are currently being developed together with the other Bavarian universities.

In contrast, oral remote examinations can be conducted, and updated guidelines on this topic are being prepared for instructors and students. These will be available here soon.

Various forms are conceivable for offering alternative in-person examinations (as per the directive linked above) - including an online examination on the university's premises. In addition, there is interest in developing new examination formats like open-book examinations. The option to conduct remote examinations will be implemented in the examination regulations in the near future. TIP: The Remote Examinations Taskforce has begun compiling and sharing information on certain relevant topics (e.g. video proctoring and identity checks) and examination formats (e.g. open book examinations and online paper examinations). This is all available in the VC course with the title Werkstatt: Werkzeuge in der Online-Lehre nutzen and is intended for all persons seeking support and motivation for creating and conducting remote examinations.

Less stringent criteria should be applied to video-based seminar presentations (marked or unmarked): Various presentations can be given digitally, provided that in can be ensured that the work is the student's own.

Please note: Participation in electronic distance examinations is voluntary. A concurrent in-person examination, i.e. scheduled within the same examination period, must be offered as an alternative.

(Oral) online examinations are possible, as long as comparable conditions can be created for all students. In order to do this, the following requirements must be met:

1. Examination candidates must be clearly identifiable

  • It must be ensured that the student has the necessary technical equipment and stable Internet access.

  • The examination is to be conducted via video chat, which will be noted in the examination minutes. The consent for this is to be confirmed with the candidate prior to the examination and must also be noted in the examination minutes.

2. Suitable precautions must be taken against attempts at deception

  • In order to establish identity, the examiner must be shown the student identity card at the beginning of the examination and check it.

  • Examination candidates must be informed that the examiners will terminate the examination if there is a suspicion that unauthorised aids are being used. The students' consent to this will be noted in the minutes.

  • The candidate uses the camera to pan around the room in which they are sitting. Only the candidate may be in this room.

3. Technical disturbances must be dealt with appropriately

  • In the event of technical problems that cannot be solved within a short period of time (max. 5 minutes), an accommodating approach is taken and the test is rescheduled without adverse consequences for the candidate.

  • In the event of brief technical interruptions, the examination period is extended by the length of the interruption.

  • An examination that has been ended due to technical problems may be repeated a maximum of once during the same examining period. This does not count as a further examination attempt.

4. The examination proceedings must be saved and documented

  • Three persons take part in the examination: the examiner, the observer and the examination candidate. The examiner and the observer do not have to be in the same physical room, but can both participate via video chat. The production of written examination minutes is mandatory. igital recordings of examinations are prohibited!

  • Any consultation on the result of the examination is carried out without the candidate. The result can be announced by e-mail after the examination.

  • The examination minutes are signed electronically by the examiner and the observer (e.g. "Sign" function in Acrobat Professional) and either archived electronically or as a printout.

5. Data security regulations (particularly the type and choice of server) must be guaranteed

  • For security reasons, oral online examinations may only be conducted with tools that allow authentication via a University of Bamberg account (such as MS Teams).

The “Remote Examinations Taskforce" has begun its work at the start of the 2021 summer semester. In it, representatives from the professorial staff, the non-professorial academic staff, the Computing Centre and the student body will focus on the task of exploring longer-term perspectives for the implementation of remote examinations (particularly written examinations) and initiating new developments. It also maintains contact with the Bavarian competence centre for online examinations at the TU Munich. The Vice President for Teaching and Learning will gladly accept any requests and suggestions for the taskforce agenda.

TIP: A German-language website providing information on tools for online teaching, legal bases, data protection and formats for remote examinations has been created. The University Executive Board hopes that this will make relevant information practically available to all instructors interested in utilising remote examinations. Additionally, the VC course “Werkstatt: Werkzeuge in der Online-Lehre nutzen” can also serve as an internal exchange forum for examiners.

As per § 2 of the university's Corona Statutes (Corona-Satzung), deviations from course and examination formats are permissible if the originally intended teaching and/or examination format cannot be carried out as planned due to the corona crisis. In this case, the planned teaching and/or examination format may be replaced by a suitable alternative format. Students must be informed of any changes no later than four weeks after the start of the lecture period. If you are planning (or having to plan) any deviations from the original format, please contact those responsible for the degree programme as soon as possible. Your faculty's Dean of Studies will decide on the suitability of alternative teaching and/or examination formats.

If you are not sure whether or not you will be able to conduct an examination in the form stipulated for a specific module, § 2 of the university's Corona Statutes (Corona-Satzung) provieds for the possibility of announcing an alternative in addition to the stipulated examination format. The decision on the final examination format must be communicated to the students four weeks before the planned examination date. If you choose this option, please contact the person responsible for the degree programme as soon as possible. The Dean of Studies of your faculty will decide on the suitability of both options.

Since it is not foreseeable at present whether examinations requiring attendance (oral and invigilated written exams) can be held at a later date in the planned form, it is recommended that instructors choose this variant and announce a second examination format as an alternative to the planned, attendance-required examination. Only in this way can we guarantee safe and reliable conditions for students under the given, constantly changing circumstances.

The University of Bamberg’s Corona Statutes (Corona-Satzung(325.2 KB)) provide the option to choose alternative examination formats in certain circumstances. Any deviations from the original format must be announced in writing no later than four weeks after the start of the lecture period. In well justified exceptional cases, deviations may also be permitted at a later date by the responsible Dean of Studies, provided that the competence-oriented teaching and examination concept can be ensured. In individual cases, you can still make use of this option at short notice by submitting a request to the Dean of Studies. However, the choice of suitable examination formats and a good exchange of information with the students are of the utmost importance.

With regard to reading room closures and the increased possibility of restricted access to examination-related literature, in justified cases students writing their bachelor’s and master’s theses may submit a deadline extension request to chairpersons of the examining boards. Chairpersons are urged to review these requests sympathetically and to grant a four-week extension where necessary. Furthermore, the university board of management advises all seminar instructors to accept seminar papers submitted up to four weeks after deadline with no negative repercussions for students.

As per the university’s Corona Statutes (Corona-Satzung) § 3 Abs. 3, the following applies: If it can be verifiably established that a dissertation cannot be published within the period stipulated by the respective doctoral regulations due to restrictions on public life or other effects of the coronavirus, the period for publication of the dissertation may be extended by a maximum of twelve months in individual cases. This also applies to particular exceptional cases in which the deadline has already been extended by the head of the responsible doctoral committee.

Effective immediately, the Office of Examinations offers students the opportunity to digitally review their thesis or dissertation evaluations. More German-language information on how to use this option can be found on the pages of the Office of Examinations website.