Specific questions for teachers

The latest FAQ for teachers

Please be aware: Whenever new federal guidelines for dealing with the Corona pandemic are announced, they first have to be translated into state law in the individual federal states. If corresponding general regulations are established for Bavaria, specific regulations for the Bavarian universities and colleges may also result. This process usually takes a few days before detailed, legally binding regulations are issued. As soon as the university executive board is aware of new developments or the executive board passes new resolutions itself, we will inform you immediately on these pages. Until then, the most recent information communicated and published here applies to the University of Bamberg.

► 03 August 2022

Organization of teaching

If students, despite being warned, refuse to comply with applicable corona-related regulations such as the wearing of masks, and if there is no credible reason for exception, instructors may exercise the right to deny access and may expel the persons concerned from the building. If necessary, it may be advisable to involve colleagues or superiors in the enforcement of sanctions. Above all, however, instructors must set a good example in complying with corona regulations like required mask wearing.

All staff and part-time lecturers of the university as well as the security service responsible for inspections are authorised and obliged to enforce compliance with the rules. If persons refuse to comply with the rules, the police should be called to assist and the incident (including the name of the person concerned) should be reported immediately to kontaktstelle.covid19(at)uni-bamberg.de.

If you become aware of any positively confirmed corona infection, please contact Ms. Ziegmann from the security department (+49 951 863 1096 or Sicherheitswesen(at)uni-bamberg.de).

In general, there is less possibility of an infection, if the
protective measures were met. If there has been an existing infection during a course, the lecturer must inform the participants about the incident. Direct contact persons will be informed by the health department.

For the protection of all, teaching is moving for the most part to the digital space. Clearly, this involves a considerable additional effort for everyone. In order to address uncertainties, the following is a short list of minimum requirements for summer semester courses:

  • The Virtual Campus (VC) companion course set up by the computing centre should serve as the primary (digital) tool and virtual working space.
  • In order to help students orient themselves, a short general introduction into the organisation of the course should be provided (including course procedure/structure; module classification; information on verification of achievement).
  • As before, written materials pertinent to course topics and content (slides, literature and, where applicable, lists of specific tasks or coursework) should be provided.
    The University Library can provide you with digital versions of the required literature by procuring e-books whenever possible and by offering a digitalisation service. Currently, only 15% of a copyrighted work or individual journal articles and illustrations may be made accessible in digital course reserves without a licence. Bavaria's universities are campaigning for a temporary suspension of these copyright provisions. However, it is not yet foreseeable whether this effort will be successful.
  • Students should have a regular opportunity (e.g. every week or every two weeks) to pose questions and offer feedback on the individual course topics (e.g. via chats).
  • For communication with students, the scheduled course sessions should be used whenever possible in order to avoid any overlap.
  • Furthermore, for students there is no compulsory attendance for online teaching or classroom teaching. Exceptions are made for courses identified in study and examination regulations as requiring attendance, although regular attendance can now also be provided in electronic/digital teaching formats.

Activities and the use of corresponding tools beyond those listed above are of course always appreciated. Please take into account the information provided in other FAQs concerning the virtual campus as a central platform, further alternatives to classroom teaching, the tools provided by the computing centre for organising online teaching, as well as concerning personal support services.

The Virtual Campus (VC) is the central platform for online teaching at the University of Bamberg. Here, students must be able to find a virtaul companion course for every regularly announced course. Within VC courses, students and instructors can communicate and consolodate all relevant information and course material.

Subject groups can create a central VC course that provieds general information on topics like pursuing studies in a particular field under the unique conditions of the corona pandemic.

For questions concerning the use of the Virtual Campus, please contact the IT-Support team by telephone or email at 0951/863-1333 or it-support(at)uni-bamberg.de, respectively.

Please also find information on further alternatives to classroom teaching and take advantage of our personal support services (see FAQs on both subjects).

 

In addition to utlising the Virtual Campus as a central platform (see FAQ above), there are numerous possibilities for virtual teaching:

1) Computing Centre offerings

The university Computing Centre has compiled a range of alternatives for online teaching. The site is continuously supplemented and updated. In short introductory sessions, instructors can familiarise themselves with the Panopto video recording system and the video conferencing services provided by the German National Research and Education Network (DFN-Verein): These provide a platform for webinars and virtual office hours. Additionally, the Computing Centre also provides other simple tools and instructions that can be used for things like chatting and jointly working on files.

If you are interested in such an event, please contact the Computing Centre's IT support team to make arrangements - preferably for several persons from one departmet or chair. Training events are offerd as location-independent webinars. Additional information and the opportunity to register will be provided in a VC course.

If you have general questions concerning technological possibilities for online teaching, please also contact IT support by phone at 0951/863-1333 or by email at it-support(at)uni-bamberg.de.

2) Virtuelle Hochschule Bayern (vhb)

  • Make the students in your subject aware of the existing vhb offering in the CLASSIC.vhb section.
  • Check whether you can integrate offerings in the OPEN.vhb section into your courses, e.g. by additionally having these courses supervised by instructors in your subject and combining them with examinations.
  • You can use stored elements from the SMART.vhb section as part of your courses.
  • In light of the current situation, the vhb has temporarily expanded its course offering. An overview of current and additional courses can be found here (in German).

Please also take advantage of personal support services (see FAQ) like those offered by the deans of studies.

The university board of management asks that instructors work together in an interdisciplinary and solution-oriented manner in order to enable stuents to pursue their studies even under difficult conditions. Mutual support is extremely valuable:

1) Support from the deans of studies
Each faculty's office of the dean of studies will provide support for teaching staff. It would, for instance, be beneficial and mutually supportive if those of you willing and able to do so based on experience in web-supported teaching would offer your assistance to the deans. Conversely, those with no experience in this area should not hesitate to seek and avail themselves of assistance:

2) Support for video production

In order to provide some relief for the university's media technology section and computing centre, Dr. Dominik Herrmann, Professor of Privacy and Security, has set up a semi-professional recording and streaming studio in the ERBA building WE5, An der Weberei 5. Here instuctors can easily produce videos and and have the option to transmit them live on the internet. The studio is available to anyone who would like to digitise presentations or courses and Prof. Herrmann is happy to advise anyone interested in audio/video technology.

For information, please contact Prof. Herrmann at dominik.herrmann(at)uni-bamberg.de or visit the studio website.

3) Support from the Centre for Teacher Training (ZLB)

Beginning 20 April, Lisa Dücker and Anja Gärtig-Daugs will open their digitisation consultations on the subject of online teaching to all faculties. Originally, these consultations were designed for the various uses of DigiLLabs within teacher training programmes. In order to support instructors in converting classroom teaching to digital formats, there is now additional, subject-independent help available during office hours: among other things, this includes handling tools that can be used not only for digital teaching at the University of Bamberg, but also for the search for additional tools for specific purposes, as well as for literature research and procurement in times of closed libraries (see FAQ above).

Consultation hours beginning 20 April are as follows:

  • Lisa Dücker, Mondays from 2 to 4 p.m. via Skype for Business
  • Anja Gärtig-Daugs, Tuesdays from 10 a.m. to 12 p.m. via Microsoft Teams

Please arrange a conslutation by mail at lisa.duecker(at)uni-bamberg.de or anja.gaertig-daugs(at)uni-bamberg.de.

The pages of the university's data security officer contain important German-language information on data protection and privacy in the context of digital teaching. Please note the guidelines for online and hybrid teaching.

The University Library can provide you with digital versions of the required literature by procuring e-books whenever possible and by offering a digitalisation service. Currently, only 15% of a copyrighted work or individual journal articles and illustrations may be made accessible in digital course reserves without a licence. Bavaria's universities are campaigning for a temporary suspension of these copyright provisions. However, it is not yet foreseeable whether this effort will be successful.

The Computing Centre and Media Technology staff will actively provide you with support in the semester.

  • If you opt for in-person or hybrid events, the Media Technology staff will show you in advance how to set up and use the media control system and other technical equipment in your seminar room or lecture hall.
  • The Computing Centre can lend you webcams, microphones and tripods for your courses, show you how to connect and use the equipment and also provide instructions.
  • Furthermore, the Computing Centre team can support you in using the computer labs and in deciding whether to hold your course there in person or with the help of virtual computers in the Microsoft Cloud.

Regulations on examinations

In-person examinations remain permissible in accordance with the applicable safety and hygiene regulations. All important information on this topic is summarised in this FAQ:

  • Information on examination scheduling
  • Admission requirements for taking an examination
  • Infection prevention measures
  • Elimination of the extra time for examinations due to the elimination of the masking requirement
  • Regulations on failed examination attempts in the 2022 summer semester, and crediting of the 2022 summer semester towards the standard programme duration and the maximum allowed duration of study

Information on examination scheduling

  • All in-person examinations (i.e. centrally organised as well as decentralised examinations) will take place in the regular form, provided that the respective teaching unit has not announced an alternative examination format.
  • The centrally organized examinations (organized by the Office of Examinations) will take place from the 27 July 2022 to the 05 September 2022.
  • Wearing FFP2 or medical masks is clearly recommended, as well as the general infection control measures that extend beyond this.

Please refer to the examination schedule for the examination dates of the examinations organized centrally by the Office of Examinations.

For the currently valid examination dates for examinations organized by the teaching units themselves (decentralized examinations), please contact the persons responsible for examinations.

Admission requirements for taking an examination

Enrolment is always a prerequisite for taking an examination. This also applies to summer semester examinations if the examination date is postponed to the winter semester (examination date after 30 September 2022). In these cases, it is necessary to enrol for the 2022/23 winter semester. Examination or course credit will however continue to apply to the 2022 summer semester.

Infection prevention measures
 

  • Verification of examination candidates’ identities

Please arrive at the examination location at least 45 minutes before the scheduled starting time in order to support the general organisational process.

  • 3G regulation

As of 3 April 2022, all 3G verification and monitoring obligations will cease to apply, and with them the corresponding random checks at universities.

  • Mask requirement

Indoors, the obligation to wear FFP2 masks has been changed into a clear recommendation to wear FFP2 or medical masks. This regulation applies to all situations in which the minimum distance of 1.5 meters from other persons cannot be maintained reliably.
Tight-fitting protective respirators, especially FFP2 masks, are of limited suitability for pregnant women due to increased breathing resistance. The wearing time should be limited depending on the individual physical condition, the pregnancy stage (month) and the local conditions. The Office of Examinations offers individual solutions for pregnant women during central examinations (for organizational reasons, early contact is requested).

  • Prevention by rapid tests

An urgent request is made to all test participants to voluntarily undergo a rapid corona test very soon before an examination and only to appear for the examination if the result is negative. The university offers employees free self-tests. 

  • Distancing, hand hygiene, disinfection

Please ensure that you maintain a minimum distance of 1.5 metres from other people at all times. All university examination rooms are organised in such a way that there is at least a distance of 1.5 metres between any two examinees. However, it is just as important that you always maintain the minimum distance before and after the examinations. This is where your own responsibility for infection prevention is of decisive importance. 

Please observe the recommended hand hygiene, especially before entering the examination rooms. Disinfectant dispensers are located throughout the University of Bamberg. As a rule, these can also be found in the immediate vicinity of each examination room.
 

  • Ventilation

A large number of the examination rooms are equipped with an automatic ventilation system that ensures an adequate exchange of air. In all other examination rooms, regular ventilation is to be provided by the invigilators by opening the windows. All rooms are also marked with regard to ventilation requirements.
 

Elimination of the extra time for examinations

Due to the elimination of the mask requirement, there is no longer a general extra time for the processing time of examinations. For examinees who wear a mask during the examination, the regular examination time applies as well.

Regulations on failed examination attempts in the 2022 summer semester, and crediting of the summer semester towards the standard programme duration and the maximum allowed duration of study

The result of an examination will be counted. In the event of a failure or miss, a failed attempt will again be counted from  2022 summer semester onwards.

Following the expiry of corresponding special regulations in the Corona Statutes, it is no longer possible for students from this semester onwards to withdraw from a university module examination by simply not attending the examination. If students are absent without an excuse from an exam for which they are registered, this will again be counted as a failure resulting in a failed attempt. Therefore, students who withdraw from exams due to illness are again required to present a medical certificate. The Office of Examinations provides extensive information on this subject, available by clicking on the following link: https://www.uni-bamberg.de/pruefungsamt/atteste-formulare-fuer-den-arztbesuch/

On this page you will also find:

  • a form for the certification of the inability to take an examination in case of non-attendance of a written/oral/practical examination (medical certificate) as well as
  • a form for requesting an extension of time for seminar/final work due to illness combined with a certificate of inability to take an examination which has to be filled in by the doctor.

Students are encouraged to use the corresponding form in the event of illness to facilitate processing. The section containing the student and examination data can be edited directly in the PDF, and the form filled out beforehand can then be presented to the doctor at the examination to certify the inability to attend the examination.

The summer semester 2022 will again be counted regularly towards the standard/maximum duration of study.

Please click here for more information on this topic.

Planning room occupancy with the minimum required distancing is strongly recommended for all examinations – and especially highly frequented examinations. Examination time allowances when wearing masks will no longer be granted. Examiners who would like to reserve suitable rooms for their decentralised examinations during the semester break should contact Facilities Management (fm(at)uni-bamberg.de; Ms. Gegner).

Students with particular health risks verified by a doctor can apply with the responsible examining board for special examination conditions at any time – ad particularly now during the coronavirus pandemic. The Office of Examinations (centrally organised examinations) or the corresponding examiner (decentrally organised examinations) will help you with further questions.

Following the expiration of corresponding, pandemic-related special regulations in the University's Corona Statutes, it is no longer possible for students to withdraw from a university module examination by simply not attending. If students are absent without excuse from an examination for which they are registered, this will again result in a failed attempt due to unexcused absence. For an illness-related withdrawal from examinations, students are again required to present a medical certificate. The Office of Examinations has compiled extensive information on this, which is available in German here: https://www.uni-bamberg.de/pruefungsamt/atteste-formulare-fuer-den-arztbesuch/ This website also provides:

  • a form for the certificate of inability to take an examination in case of not attending a written/oral/practical examination (medical certificate) and
  • a form for requesting a deadline waiver for seminar papers/final theses due to illness combined with a doctor's certificate of inability to take examinations.

Students are advised to use the corresponding form in the event of illness in order to simplify processing. The section with the student and examination data can be edited directly in the PDF, and the correspondingly pre-completed form can then be presented to the examining doctor for certification of the inability to take the examination.

 

Students, who did miss an exam due to corona disease and the corresponding quarantine obligation and which are therefore unable to complete their studies in the current semester, should be given make-up date if possible. The proof of the corona disease can be provided by a positive PCR test proof, the official quarantine order of the health department or a medical certificate. The request for a make-up date is to be sent informally by e-mail to the respective examiner.

As per § 2 of the university's Corona Statutes (Corona-Satzung), deviations from course and examination formats are permissible if the originally intended teaching and/or examination format cannot be carried out as planned due to the corona crisis. In this case, the planned teaching and/or examination format may be replaced by a suitable alternative format. Students must be informed of any changes no later than four weeks after the start of the lecture period. If you are planning (or having to plan) any deviations from the original format, please contact those responsible for the degree programme as soon as possible. Your faculty's Dean of Studies will decide on the suitability of alternative teaching and/or examination formats.

If you are not sure whether or not you will be able to conduct an examination in the form stipulated for a specific module, § 2 of the university's Corona Statutes (Corona-Satzung) provieds for the possibility of announcing an alternative in addition to the stipulated examination format. The decision on the final examination format must be communicated to the students four weeks before the planned examination date. If you choose this option, please contact the person responsible for the degree programme as soon as possible. The Dean of Studies of your faculty will decide on the suitability of both options.

Since it is not foreseeable at present whether examinations requiring attendance (oral and invigilated written exams) can be held at a later date in the planned form, it is recommended that instructors choose this variant and announce a second examination format as an alternative to the planned, attendance-required examination. Only in this way can we guarantee safe and reliable conditions for students under the given, constantly changing circumstances.

The University of Bamberg’s Corona Statutes (Corona-Satzung(325.2 KB)) provide the option to choose alternative examination formats in certain circumstances. Any deviations from the original format must be announced in writing no later than four weeks after the start of the lecture period. In well justified exceptional cases, deviations may also be permitted at a later date by the responsible Dean of Studies, provided that the competence-oriented teaching and examination concept can be ensured. In individual cases, you can still make use of this option at short notice by submitting a request to the Dean of Studies. However, the choice of suitable examination formats and a good exchange of information with the students are of the utmost importance.

As per the university’s Corona Statutes (Corona-Satzung) § 3 Abs. 3, the following applies: If it can be verifiably established that a dissertation cannot be published within the period stipulated by the respective doctoral regulations due to restrictions on public life or other effects of the coronavirus, the period for publication of the dissertation may be extended by a maximum of twelve months in individual cases. This also applies to particular exceptional cases in which the deadline has already been extended by the head of the responsible doctoral committee.

The evaluation can be reviewed during the opening hours of the Office of Examinations. For this purpose, a valid identification document (identity card, passport) must be presented.

The report can also be reviewed as an electronic form, but only upon written request. Further information on the procedure and the corresponding request form can be found on the page of the Office of Examinations.

Please note that the application must be submitted in the original, i.e. an e-mail, scan, and the like are not sufficient.