Specific questions for teachers

The 2G regulation currently applies for face-to-face teaching until further notice (updated 24 November 2021).

 

Free tests for students are offered by the university until the end of November. Please klick here for further information.

The latest FAQ for teachers

Please be aware: Whenever new federal guidelines for dealing with the Corona pandemic are announced, they first have to be translated into state law in the individual federal states. If corresponding general regulations are established for Bavaria, specific regulations for the Bavarian universities and colleges may also result. This process usually takes a few days before detailed, legally binding regulations are issued. As soon as the university executive board is aware of new developments or the executive board passes new resolutions itself, we will inform you immediately on these pages. Until then, the most recent information communicated and published here applies to the University of Bamberg.

► 24 November 2021

► Please follow our instructions on what to do if you become infected with Covid-19.
► Use the possibilities of a rapid test provided by the University.
► A certificate of employment at the University of Bamberg as proof for the vaccination centers can be downloaded at the ZUV-Portal (via VPN).

Organization of teaching

The 2021/2022 winter semester lecture period is going to start on 18 October 2021 and going to end on 11 February 2022. If there are any changes in this regard, we will inform you immediately.

  • In-person courses, hybrid and online formats:

Given the current situation, a significant reduction in in-person teaching is unavoidable. Particularly courses with higher numbers of participants – above all larger to very large lectures – will no longer be held on site. When the local 7-day incidence rate exceeds 1,000, teaching must be completely converted to online formats.

At the same time, it is important to us to consult with the Bavarian universities as a whole and with the Ministry of Science as well as our university's “Teaching During Corona” task force (Taskforce “Lehre in Corona-Zeiten”) in order to maintain a certain leeway for the continuation of in-person or hybrid teaching with small groups up to a 7-day incidence rate of 1,000 for the city of Bamberg. This particularly pertains to practical and artistic courses that require special laboratory or work spaces at the university.

 

  • Entering university campus:

Beginning Wednesday, 24 November 2021, only students who meet the 2G criterion will have access to in-person teaching. The 2G rule applies for access to libraries and archives. Unvaccinated or unrecovered students will be excluded. The same applies to international students who have been vaccinated with a vaccine that is not approved in the EU.

However, students with a medical condition that precludes vaccination can continue to take advantage of the exemptions previously and currently in place. For students without access to in-person courses, digital alternatives are to be provided (in hybrid or also different asynchronous formats, depending on the possibility).

From now on, the 3G+ rule applies to participation in examinations. This means that in addition to vaccinated and recovered persons, only persons possessing valid proof of a PCR test will be allowed to take part.

 

  • Compliance with mask requirements:

Masks appropriate to current infection situations (currently FFP2 masks) must always be worn at all times during courses.This applies regardless of the room occupancy rate. The chessboard pattern or 50% seating occupancy of teaching rooms systematically leads to a situation where a minimum distance of 1.5 meter between individuals can usually no longer be maintained. For this reason, wearing masks is mandatory for participation in courses and exams. Exceptions are only possible under certain conditions.

 

  • Enforcement of “G regulations”:

It is not yet known how the “G characteristics” (vaccinated, recovered or tested status) will be monitored at the universities in the future, i.e. whether it will still be possible to carry out structured random checks. In any case, the checks of students by instructors will become increasingly important in the future. In concrete terms, this means that instructors must always reliably check the participants of their in-person courses for compliance with the G-requirements.

Please categorise your courses in UnivIS as “Online”, “Hybrid” oder “Präsenz” and keep this categorisation up to date at all times. Also, if you decide during the semester to switch a course to a different format for the remaining weeks. If you plan to offer your courses online only temporarily and will possibly return to an in-person format, please select “Hybrid”. This also applies to the computer labs. Information on the creation of PC labs is available at www.uni-bamberg.de/rz/dienstleistungen/pc-pools/.

Keeping the room reservation in UnivIS up to date is particularly important at this time, not least because it gives an insight into the current status of possible in-person teaching when needed. On the weekend of 4/5 December 2021, all courses that are not designated as in-person or hybrid courses will be removed from the room schedules so that these can be kept up to date. The previous room reservation will be saved in UnivIS for the coming semester.

One of the following proofs must be presented in written or electronic form and, if required, in conjunction with an official identification document.
 

Vaccinated:

  •     vaccination certificate in German, English, French, Italian or Spanish.
  •     fully vaccinated against SARS-CoV-2 (coronavirus), at least 14 days after the final vaccination
     

Recovery:

  •     proof of recovery
  •     positive PCR test no more than 6 months old
  •     positive PCR test older than 6 months, in combination with evidence of a booster
        vaccination

Violations of the mask requirements and the G-rule are subject to a fine.If students, despite being warned, refuse to comply with applicable corona-related regulations such as the wearing of masks, and if there is no credible reason for exception, instructors may exercise the right to deny access and may expel the persons concerned from the building. If necessary, it may be advisable to involve colleagues or superiors in the enforcement of sanctions. Above all, however, instructors must set a good example in complying with corona regulations like required mask wearing.

All staff and part-time lecturers of the university as well as the security service responsible for inspections are authorised and obliged to enforce compliance with the G-rule among students and visitors to the university. If persons without G-verification refuse to leave the University premises, the police should be called to assist and the incident (including the name of the person concerned) should be reported immediately to kontaktstelle.covid19(at)uni-bamberg.de. The police may then impose a fine for an administrative violation.

If you become aware of any positively confirmed corona infection, please contact Ms. Ziegmann from the security department (+49 951 863 1096 or Sicherheitswesen(at)uni-bamberg.de).

In general, there is less possibility of an infection, if the
protective measures were met. If there has been an existing infection during a course, the lecturer must inform the participants about the incident. Direct contact persons will be informed by the health department.

It is once again possible to hold conferences, conventions, fairs and cultural events in compliance with the relevant infection protection regulations and, in particular, the framework concepts that apply specifically to them. 

An notification to the university executive board is required. Please submit at least two weeks before the event a completed room allocation application(1.0 MB, 2 pages) to veranstaltungen.iza(at)uni-bamberg.de. The same guidelines apply for the use of rooms as for in-person courses. In addition, proof of the G-criteria must be provided on an event-specific basis and at the discretion of the event management.

Depending on the format of the event, however, more specific regulations may be necessary - for example, in the case of providing catering services for participants. For such cases, information can be obtained from Ms Ziegmann (sicherheitswesen(at)uni-bamberg.de) or the Internal Affairs & Central Tasks Division (Z/IZA) in the near future.

Field trips must be announced to the university executive board. Trips deemed necessary to the curriculum can be undertaken if the instructor explicitly acknowledges the assumption of responsibility to comply with all guidelines set out in the university's updated handbook on infection protection measures.Care must be taken to ensure the specific infection prevention measures applicable at the field trip location and during the trip there are also observed and the greatest possible safety is ensured for the students.Instructors can request self-tests from the university for the purpose of testing their group of students on multi-day trips.

Business trips will only be authorised if they are absolutely necessary. However, it is no longer necessary to obtain special approval from the President or Head of Administration for travel within Germany and Europe. Effective immediately, direct superiors will be responsible for taking decisions concerning approval of these business trips. Only in the case of trips to areas outside Europe is it still necessary to request approval from the President (for academic staff) or the Head of Administration (for non-academic staff).

For the protection of all, teaching is moving for the most part to the digital space. Clearly, this involves a considerable additional effort for everyone. In order to address uncertainties, the following is a short list of minimum requirements for summer semester courses:

  • The Virtual Campus (VC) companion course set up by the computing centre should serve as the primary (digital) tool and virtual working space.
  • In order to help students orient themselves, a short general introduction into the organisation of the course should be provided (including course procedure/structure; module classification; information on verification of achievement).
  • As before, written materials pertinent to course topics and content (slides, literature and, where applicable, lists of specific tasks or coursework) should be provided.
    The University Library can provide you with digital versions of the required literature by procuring e-books whenever possible and by offering a digitalisation service. Currently, only 15% of a copyrighted work or individual journal articles and illustrations may be made accessible in digital course reserves without a licence. Bavaria's universities are campaigning for a temporary suspension of these copyright provisions. However, it is not yet foreseeable whether this effort will be successful.
  • Students should have a regular opportunity (e.g. every week or every two weeks) to pose questions and offer feedback on the individual course topics (e.g. via chats).
  • For communication with students, the scheduled course sessions should be used whenever possible in order to avoid any overlap.
  • Furthermore, for students there is no compulsory attendance for online teaching or classroom teaching. Exceptions are made for courses identified in study and examination regulations as requiring attendance, although regular attendance can now also be provided in electronic/digital teaching formats.

Activities and the use of corresponding tools beyond those listed above are of course always appreciated. Please take into account the information provided in other FAQs concerning the virtual campus as a central platform, further alternatives to classroom teaching, the tools provided by the computing centre for organising online teaching, as well as concerning personal support services.

The Virtual Campus (VC) is the central platform for online teaching at the University of Bamberg. Here, students must be able to find a virtaul companion course for every regularly announced course. Within VC courses, students and instructors can communicate and consolodate all relevant information and course material.

Subject groups can create a central VC course that provieds general information on topics like pursuing studies in a particular field under the unique conditions of the corona pandemic.

For questions concerning the use of the Virtual Campus, please contact the IT-Support team by telephone or email at 0951/863-1333 or it-support(at)uni-bamberg.de, respectively.

Please also find information on further alternatives to classroom teaching and take advantage of our personal support services (see FAQs on both subjects).

 

In addition to utlising the Virtual Campus as a central platform (see FAQ above), there are numerous possibilities for virtual teaching:

1) Computing Centre offerings

The university Computing Centre has compiled a range of alternatives for online teaching. The site is continuously supplemented and updated. In short introductory sessions, instructors can familiarise themselves with the Panopto video recording system and the video conferencing services provided by the German National Research and Education Network (DFN-Verein): These provide a platform for webinars and virtual office hours. Additionally, the Computing Centre also provides other simple tools and instructions that can be used for things like chatting and jointly working on files.

If you are interested in such an event, please contact the Computing Centre's IT support team to make arrangements - preferably for several persons from one departmet or chair. Training events are offerd as location-independent webinars. Additional information and the opportunity to register will be provided in a VC course.

If you have general questions concerning technological possibilities for online teaching, please also contact IT support by phone at 0951/863-1333 or by email at it-support(at)uni-bamberg.de.

2) Virtuelle Hochschule Bayern (vhb)

  • Make the students in your subject aware of the existing vhb offering in the CLASSIC.vhb section.
  • Check whether you can integrate offerings in the OPEN.vhb section into your courses, e.g. by additionally having these courses supervised by instructors in your subject and combining them with examinations.
  • You can use stored elements from the SMART.vhb section as part of your courses.
  • In light of the current situation, the vhb has temporarily expanded its course offering. An overview of current and additional courses can be found here (in German).

Please also take advantage of personal support services (see FAQ) like those offered by the deans of studies.

The university board of management asks that instructors work together in an interdisciplinary and solution-oriented manner in order to enable stuents to pursue their studies even under difficult conditions. Mutual support is extremely valuable:

1) Support from the deans of studies
Each faculty's office of the dean of studies will provide support for teaching staff. It would, for instance, be beneficial and mutually supportive if those of you willing and able to do so based on experience in web-supported teaching would offer your assistance to the deans. Conversely, those with no experience in this area should not hesitate to seek and avail themselves of assistance:

2) Support for video production

In order to provide some relief for the university's media technology section and computing centre, Dr. Dominik Herrmann, Professor of Privacy and Security, has set up a semi-professional recording and streaming studio in the ERBA building WE5, An der Weberei 5. Here instuctors can easily produce videos and and have the option to transmit them live on the internet. The studio is available to anyone who would like to digitise presentations or courses and Prof. Herrmann is happy to advise anyone interested in audio/video technology.

For information, please contact Prof. Herrmann at dominik.herrmann(at)uni-bamberg.de or visit the studio website.

3) Support from the Centre for Teacher Training (ZLB)

Beginning 20 April, Lisa Dücker and Anja Gärtig-Daugs will open their digitisation consultations on the subject of online teaching to all faculties. Originally, these consultations were designed for the various uses of DigiLLabs within teacher training programmes. In order to support instructors in converting classroom teaching to digital formats, there is now additional, subject-independent help available during office hours: among other things, this includes handling tools that can be used not only for digital teaching at the University of Bamberg, but also for the search for additional tools for specific purposes, as well as for literature research and procurement in times of closed libraries (see FAQ above).

Consultation hours beginning 20 April are as follows:

  • Lisa Dücker, Mondays from 2 to 4 p.m. via Skype for Business
  • Anja Gärtig-Daugs, Tuesdays from 10 a.m. to 12 p.m. via Microsoft Teams

Please arrange a conslutation by mail at lisa.duecker(at)uni-bamberg.de or anja.gaertig-daugs(at)uni-bamberg.de.

The pages of the university's data security officer contain important German-language information on data protection and privacy in the context of digital teaching. Please note the guidelines for online and hybrid teaching.

Due to the current situation, lecturers may refrain from collecting signatures from course participants until further notice. Recording participants' names and sending this list to the office of the dean is sufficient.

The University Library can provide you with digital versions of the required literature by procuring e-books whenever possible and by offering a digitalisation service. Currently, only 15% of a copyrighted work or individual journal articles and illustrations may be made accessible in digital course reserves without a licence. Bavaria's universities are campaigning for a temporary suspension of these copyright provisions. However, it is not yet foreseeable whether this effort will be successful.

Computers in the PC pools are available online.

 

The Computing Centre and Media Technology staff will actively provide you with support in the semester. However, it is important to continue to minimise the transmission risk and to maintain the support structures.

  • If you opt for in-person or hybrid events, the Media Technology staff will show you in advance how to set up and use the media control system and other technical equipment in your seminar room or lecture hall.
  • The Computing Centre can lend you webcams, microphones and tripods for your courses, show you how to connect and use the equipment and also provide instructions.
  • Furthermore, the Computing Centre team can support you in using the computer labs and in deciding whether to hold your course there in person or with the help of virtual computers in the Microsoft Cloud.

One thing these services all have in common: For individual training appointments in course rooms (media control and recording technology) or in the Computing Centre, we urge you to ensure that the G-rule is observed. In order to minimise contacts, the Media Technology and Computing Centre staff are happy to provide support by telephone and remote maintenance directly before or during a course session. On-site staff support is not possible. If technical problems cannot be solved remotely, this will be done at the latest after the session. As usual, simply contact IT Support to get help directly or to be redirected to the appropriate specialist department.

Face-to-face consultations are allowed. However, the meeting must be classified as necessary on your own responsibility and take place in rooms where infection protection is guaranteed. The verification of the G-criteria must be checked. If the distance of 1.5 meters can be maintained on the premises and if the necessary fresh air supply is guaranteed, the mask can be removed during consultations.

Regulations on examinations

Yes. Course and module examinations remain permissible in accordance with the applicable safety and hygiene regulations and can take place in person as well.

As per § 2 of the university's Corona Statutes (Corona-Satzung), deviations from course and examination formats are permissible if the originally intended teaching and/or examination format cannot be carried out as planned due to the corona crisis (see FAQ below). In this case, the planned teaching and/or examination format may be replaced by a suitable alternative format.

Teachers are asked to determine at the beginning of the semester the extent to which the Corona Statutes allow for the selection of alternative examination formats in place of in-person examinations (particularly written examinations). Early notification of the selection of an alternative examination format to the students and to the Office of Examinations is important for good examination preparation and planning. Alternative examination formats can also include online examinations.

Instructors can address their questions to the following faculty deans (of studies):

In-person examinations remain permissible in accordance with the applicable safety and hygiene regulations. All important information on this topic is summarised in this FAQ:

  • Information on examination scheduling
  • Admission requirements for taking an examination
  • Infection prevention measures
  • Extra time allowances due to mask requirements
  • Regulations on failed examination attempts in the 2021/22 winter semester, and crediting of the winter semester towards the standard programme duration and the maximum allowed duration of study

Information on examination scheduling

In order to make every effort to curb the spread of coronavirus, the university executive board, in consultation with representatives from the four faculties, the non-professorial academic staff, the students and the academic support staff, has adopted the following:

  • All in-person examinations (i.e. centrally organised as well as decentralised examinations) will take place in the regular form, provided that the respective teaching unit has not announced an alternative examination format.
  • Centrally organised examinations (organised by the Office of Examinations) will take place as planned from 14. Feburary to 21. March 2022.
  • Masks are required throughout the entire examination, and all further-reaching general infection prevention measures also apply.

Please refer to the examination schedule for the examination dates of the examinations organized centrally by the examination office, including the new dates for the suspended repeat examinations.

For the currently valid examination dates for examinations organized by the teaching units themselves (decentralized examinations), please contact the persons responsible for examinations.

Admission requirements for taking an examination

Enrolment is always a prerequisite for taking an examination. This also applies to winter semester examinations if the examination date or the deadline for completing a BA or MA thesis or term paper is postponed to the summer semester (examination date/paper deadline after 31 March 2022). In these cases, it is necessary to enrol for the 2022 summer semester. Examination or course credit will however continue to apply to the 2021/22 winter semester.

Infection prevention measures

  • Verification of examination candidates’ identities

Please arrive at the examination location at least 45 minutes before the scheduled starting time in order to support the general organisational process.

  • Mask requirement

Wearing medical masks is required on the entire university area. Please bring your ownmask and comply with the current regulations on mandatory masks. Students must wear masks in university buildings, in waiting areas, on the way to their individual seats and as minimums standard a medical mask during the entire processing time.

Exception doctoral examinations

As concerns doctoral examinations, the wearing of masks may be dispensed with during a dissertation defence if all persons present are vaccinated, recovered or tested, a minimum distance of 1.5 m between persons is maintained, sufficient room ventilation is ensured, and all persons present agree to the removal of the masks.

If, in an individual case, it is not possible to wear a mask for health reasons, an application for exemption from the mask requirement must be submitted without delay, accompanied by a valid medical certificate stating in a particular, concrete and comprehensible manner the health conditions that make wearing a mask impossible. Otherwise, participating in the examination without a mask is not possible. In the case of examinations organised by the Office of Examinations ( centrally organised examinations), the informal application and the relevant evidence must be sent to the Office of Examinations by e-mail without delay. In the case of examinations organised by the academic units themselves (decentralised examinations), the application must be sent to the academic unit in the same way.

  • Prevention by rapid tests

If possible, only persons who fulfil one of the 3 criteria of vaccinated, recovered or tested should be present at examinations. All candidates are urgently requested to voluntarily undergo a rapid Corona test immediately prior to an examination and to appear for the examination only in the case of a negative result. The University provides free coronavirus self-tests for staff member and students. Additional locations in Bamberg where you can undergo such a test are listed here.

  • Distancing, hand hygiene, disinfection

Please ensure that you maintain a minimum distance of 1.5 metres from other people at all times. All university examination rooms are organised in such a way that there is at least a distance of 1.5 metres between any two work stations. However, it is just as important that you always maintain the minimum distance before and after the examinations. This is where your own responsibility for infection prevention is of decisive importance. For larger examinations at Kapellenstraße 13, an additional security service will be commissioned beginning 14 February 2022 to monitor the masking and distancing requirements in the waiting area in front of the building before and after examinations.

Please observe the recommended hand hygiene, especially before entering the examination rooms. Disinfectant dispensers are located throughout the University of Bamberg. As a rule, these can also be found in the immediate vicinity of each examination room.

  • Ventilation

A large number of the examination rooms are equipped with an automatic ventilation system that ensures an adequate exchange of air. In all other examination rooms, regular ventilation is to be provided by the invigilators by opening the windows. All rooms are also marked with regard to ventilation requirements.

Extra time allowances for examination completion

Due to the expansion of mask requirements, invigilators will automatically grant and enforce the following general time allowances for examination completion:

  • 5 minutes for examinations up to 60 minutes in duration
  • 10 minutes for examinations up to 120 minutes in duration
  • 15 minutes for examinaions over 120 minutes in duration.

Regulations on failed examination attempts in the 2021/22 winter semester, and crediting of the winter semester towards the standard programme duration and the maximum allowed duration of study

Students registered for an examination who, due to their own risk assessment, wish to refrain from taking it in person at short notice may do so without any negative consequences. For one, the counting of failed attempts for all university examinations has been suspended for the current 2021/22 winter semester (according to § 4 Corona statutes). However, the current 2021/22 winter semester will be counted towards the maximum length of study and BAföG deadlines.

For information on this topic please click here.

If, in an individual case, it is not possible to wear a mask for health reasons, an application for exemption from the mask requirement must be submitted without delay, accompanied by a valid medical certificate stating in a particular, concrete and comprehensible manner the health conditions that make wearing a mask impossible. Otherwise, participating in the examination without a mask is not possible.

In the case of examinations organised by the Office of Examinations ( centrally organised examinations), the informal application and the relevant evidence must be sent to the Office of Examinations by e-mail without delay. In the case of examinations organised by the academic units themselves (decentralised examinations), the application must be sent to the academic unit in the same way.

The Office of Examinations has developed differentiated approaches for such cases in centrally organised examinations with the aim of ensuring the greatest possible protection against infection for both invigilators and other students. The office is also available for consultation and advice concerning decentralised examinations.

Students with particular health risks verified by a doctor can apply with the responsible examining board for special examination conditions at any time – ad particularly now during the coronavirus pandemic. The Office of Examinations (centrally organised examinations) or the corresponding examiner (decentrally organised examinations) will help you with further questions.

Instructors, in consultation with the Dean of Studies, can now grant both students from abroad and within Germany who cannot take part in an examination for objective Corona-related reasons an individual make-up date.

The alternative date must be applied for in written form with suitable evidence to the examiner immediately after the occurrence of the corona-related reasons. After consultation with the Dean of Studies, the examiner will announce the decision on an alternative date and, if necessary, the alternative form of examination in time.

In the last week of the summer semester lecture period (from 12 to 16 July 2021), it should again be possible to use the time slot of one's own course as an examination date. Additionally, rooms for decentralised examinations can be made available upon specific request to the site management section (Ms Gegner, fm(at)uni-bamberg.de), provided that rooms with the required capacities are available.

In addition to capacity concerns in compliance with pandemic-related hygiene requirements and distancing rules, site management will also factor in additional cleaning and disinfection of the examination tables, which will require planning for larger intervals between scheduled examinations.

From now on examination dates and the number of candidates can be submitted to site management. As in the previous examination period, site management will coordinate room planning. Furthermore, when registering decentralised examinations, subject and degree programmes representatives are asked to coordinate to the greatest extent possible and to indicate which examinations (indicating courses and modules) should definitely be scheduled on different dates, since they will be taken by largely identical groups of students.

Electronic or digital examinations are generally permitted, particularly as concerns digital remote examinations, if comparable conditions can be created for all students (see the university's Corona Statutes, Corona-Satzung(325.2 KB) § 4 Abweichende Lehr- und Prüfungsformate). A comprehensive legal basis for this is provided by the Bavarian state government here (in German): Verordnung zur Erprobung elektronischer Fernprüfungen an den Hochschulen in Bayern vom 16. September 2020.

The University of Bamberg is not currently pursuing the development of remote examinations individually (which are fraught with many technical and organisational difficulties). Instead, appropriate solutions are currently being developed together with the other Bavarian universities.

In contrast, oral remote examinations can be conducted, and updated guidelines on this topic are being prepared for instructors and students. These will be available here soon.

Various forms are conceivable for offering alternative in-person examinations (as per the directive linked above) - including an online examination on the university's premises. In addition, there is interest in developing new examination formats like open-book examinations. The option to conduct remote examinations will be implemented in the examination regulations in the near future. TIP: The Remote Examinations Taskforce has begun compiling and sharing information on certain relevant topics (e.g. video proctoring and identity checks) and examination formats (e.g. open book examinations and online paper examinations). This is all available in the VC course with the title Werkstatt: Werkzeuge in der Online-Lehre nutzen and is intended for all persons seeking support and motivation for creating and conducting remote examinations.

Less stringent criteria should be applied to video-based seminar presentations (marked or unmarked): Various presentations can be given digitally, provided that in can be ensured that the work is the student's own.

Please note: Participation in electronic distance examinations is voluntary. A concurrent in-person examination, i.e. scheduled within the same examination period, must be offered as an alternative.

(Oral) online examinations are possible, as long as comparable conditions can be created for all students. In order to do this, the following requirements must be met:

1. Examination candidates must be clearly identifiable

  • It must be ensured that the student has the necessary technical equipment and stable Internet access.

  • The examination is to be conducted via video chat, which will be noted in the examination minutes. The consent for this is to be confirmed with the candidate prior to the examination and must also be noted in the examination minutes.

2. Suitable precautions must be taken against attempts at deception

  • In order to establish identity, the examiner must be shown the student identity card at the beginning of the examination and check it.

  • Examination candidates must be informed that the examiners will terminate the examination if there is a suspicion that unauthorised aids are being used. The students' consent to this will be noted in the minutes.

  • The candidate uses the camera to pan around the room in which they are sitting. Only the candidate may be in this room.

3. Technical disturbances must be dealt with appropriately

  • In the event of technical problems that cannot be solved within a short period of time (max. 5 minutes), an accommodating approach is taken and the test is rescheduled without adverse consequences for the candidate.

  • In the event of brief technical interruptions, the examination period is extended by the length of the interruption.

  • An examination that has been ended due to technical problems may be repeated a maximum of once during the same examining period. This does not count as a further examination attempt.

4. The examination proceedings must be saved and documented

  • Three persons take part in the examination: the examiner, the observer and the examination candidate. The examiner and the observer do not have to be in the same physical room, but can both participate via video chat. The production of written examination minutes is mandatory. igital recordings of examinations are prohibited!

  • Any consultation on the result of the examination is carried out without the candidate. The result can be announced by e-mail after the examination.

  • The examination minutes are signed electronically by the examiner and the observer (e.g. "Sign" function in Acrobat Professional) and either archived electronically or as a printout.

5. Data security regulations (particularly the type and choice of server) must be guaranteed

  • For security reasons, oral online examinations may only be conducted with tools that allow authentication via a University of Bamberg account (such as MS Teams).

The “Remote Examinations Taskforce" has begun its work at the start of the 2021 summer semester. In it, representatives from the professorial staff, the non-professorial academic staff, the Computing Centre and the student body will focus on the task of exploring longer-term perspectives for the implementation of remote examinations (particularly written examinations) and initiating new developments. It also maintains contact with the Bavarian competence centre for online examinations at the TU Munich. The Vice President for Teaching and Learning will gladly accept any requests and suggestions for the taskforce agenda.

TIP: A German-language website providing information on tools for online teaching, legal bases, data protection and formats for remote examinations has been created. The University Executive Board hopes that this will make relevant information practically available to all instructors interested in utilising remote examinations. Additionally, the VC course “Werkstatt: Werkzeuge in der Online-Lehre nutzen” can also serve as an internal exchange forum for examiners.

As per § 2 of the university's Corona Statutes (Corona-Satzung), deviations from course and examination formats are permissible if the originally intended teaching and/or examination format cannot be carried out as planned due to the corona crisis. In this case, the planned teaching and/or examination format may be replaced by a suitable alternative format. Students must be informed of any changes no later than four weeks after the start of the lecture period. If you are planning (or having to plan) any deviations from the original format, please contact those responsible for the degree programme as soon as possible. Your faculty's Dean of Studies will decide on the suitability of alternative teaching and/or examination formats.

If you are not sure whether or not you will be able to conduct an examination in the form stipulated for a specific module, § 2 of the university's Corona Statutes (Corona-Satzung) provieds for the possibility of announcing an alternative in addition to the stipulated examination format. The decision on the final examination format must be communicated to the students four weeks before the planned examination date. If you choose this option, please contact the person responsible for the degree programme as soon as possible. The Dean of Studies of your faculty will decide on the suitability of both options.

Since it is not foreseeable at present whether examinations requiring attendance (oral and invigilated written exams) can be held at a later date in the planned form, it is recommended that instructors choose this variant and announce a second examination format as an alternative to the planned, attendance-required examination. Only in this way can we guarantee safe and reliable conditions for students under the given, constantly changing circumstances.

The University of Bamberg’s Corona Statutes (Corona-Satzung(325.2 KB)) provide the option to choose alternative examination formats in certain circumstances. Any deviations from the original format must be announced in writing no later than four weeks after the start of the lecture period. In well justified exceptional cases, deviations may also be permitted at a later date by the responsible Dean of Studies, provided that the competence-oriented teaching and examination concept can be ensured. In individual cases, you can still make use of this option at short notice by submitting a request to the Dean of Studies. However, the choice of suitable examination formats and a good exchange of information with the students are of the utmost importance.

With regard to reading room closures and the increased possibility of restricted access to examination-related literature, in justified cases students writing their bachelor’s and master’s theses may submit a deadline extension request to chairpersons of the examining boards. Chairpersons are urged to review these requests sympathetically and to grant a four-week extension where necessary. Furthermore, the university board of management advises all seminar instructors to accept seminar papers submitted up to four weeks after deadline with no negative repercussions for students.

As per the university’s Corona Statutes (Corona-Satzung) § 3 Abs. 3, the following applies: If it can be verifiably established that a dissertation cannot be published within the period stipulated by the respective doctoral regulations due to restrictions on public life or other effects of the coronavirus, the period for publication of the dissertation may be extended by a maximum of twelve months in individual cases. This also applies to particular exceptional cases in which the deadline has already been extended by the head of the responsible doctoral committee.

Effective immediately, the Office of Examinations offers students the opportunity to digitally review their thesis or dissertation evaluations. More German-language information on how to use this option can be found on the pages of the Office of Examinations website.