Specific questions for students

The latest FAQ for students

Please be aware: Whenever new federal guidelines for dealing with the Corona pandemic are announced, they first have to be translated into state law in the individual federal states. If corresponding general regulations are established for Bavaria, specific regulations for the Bavarian universities and colleges may also result. This process usually takes a few days before detailed, legally binding regulations are issued. As soon as the university executive board is aware of new developments or the executive board passes new resolutions itself, we will inform you immediately on these pages. Until then, the most recent information communicated and published here applies to the University of Bamberg.

► 25 May 2022

Quarantine and protective measures

If you have been infected with the coronavirus, and if you have not done so already, please immediately contact

Please be sure to also include your own complete contact information (particularly your telephone number).

Any required measures (e.g. quarantine) are ordered by the public health authorities, with which the Safety unit is in close and direct contact. This will ensure that all affected contact persons are promptly notified.

The Executive Administrative Unit for Safety or the public health authorities will contact you as soon as possible. Please follow their advice and instructions.

Further resources for information and advice can be found here.

Under the current circumstances, the University management is particularly concerned with protecting and preserving the health of all members of the University – and especially you as a student. For the implementation of in-person teaching and other operations, this means you should:

  • Strictly observe all corona-related protective measures (see FAQ on the current situation page).
  • Observe minimum distancing requirements and current mask regulations (see FAQ below).
  • Please also support all measures for recording contact details (by entering them in VC companion courses , scanning your student card when using the branch libraries or registering online via smartphone or laptop during other visits) in order to be able to trace contacts as quickly and accurately as possible in the event of infection and to combat the broader spread of the coronavirus.

As is generally known, production of audio or video recordings require that those persons recorded consent to the parallel electronic recording of an in-person course. This consent can also be assumed given without a formal declaration if notification to this effect was made before the start of the recording and it is possible to participate in the course in question without being recorded. The latter point entails, in particular, that the course must provide the opportunity for participants to ask questions that will not appear in the recording (for more information in German, see also https://www.uni-bamberg.de/beauftragte/datenschutzbeauftragter/datenschutz-information/online-lehre/ and https://www.uni-bamberg.de/rz/dienstleistungen/tele/hybrid/).

Due to the Corona pandemic, there may be entry restrictions for foreign students. We therefore recommend that you inform yourself carefully before entering Germany or Bavaria. For this purpose we have listed the most important sources of information for you.

Courses and practical courses

In order to ensure high quality in online teaching, the university management and teaching staff have drawn up conditions under which digital formats are to be exploited, for example by

1) Use of the Virtual Campus

All instructors are urged to make increased and targeted use of the diverse possibilities offered by the Virtual Campus for course planning, course design and exchange with students participating in their lectures, seminars and practical courses. Information on planning, scheduling and course progression should also be communicated as early as possible via the Virtual Campus.

2) Computing Centre Offerings

Additionally, the University of Bamberg Computing Centre provides further simple tools and tutorials with which you can, for example, hold virtual meetings with instructors, chat and work on assignments individually or cooperatively.

3) Courses Offered by the Virtuelle Hochschule Bayern

Take advantage of the courses offered by the Virtuellen Hochschule Bayern (vhb)! The vhb provides and manages a range of courses designed and taught by scholars from Bavarian universities. University of Bamberg subject groups are required to ensure that their examining boards generously recognise and approve courses completed at the vhb and concluded with examinations.

The pages of the university's data security officer contain important German-language information on data protection and privacy in the context of digital teaching. Please note the guidelines for online and hybrid teaching.

If possible, required internships that are planned or already underway should be suspended and postponed. Ideally, they should be postponed until the next semester break in order to avoid the dual burden of an internship and course work. If this is not possible, due for example to existant internship agreements or loss of your internship position, contact your instructors as early as possible to arrange a plan for independently making up missed work or course material. In such a case, please make particular use of the online course offering of the Virtuelle Hochschule Bayern (vhb) or the online offerings of your subject area, which are increasingly being offered by all teaching units at least at the beginning of the semester.

If the maximum allowed duration of study is exceeded due to the cancellation of internships, please submit a request for an extension of the maximum duration of study to your degree programme's examining board.

A solution has been developed for the obligatory 6-week pre-study internship in the bachelor's degree programme in education. For further information, please contact the Office of the Registrar by email.

School Internships
The Internship Office is in close contact with the Ministry of Education. A solution is being worked on. Students in teacher training programmes will be informed about internship and school-specific regulations in due course.

As per § 2 of the university's Corona Statutes (Corona-Satzung), deviations from course and examination formats are permissible if the originally intended teaching and/or examination format cannot be carried out as planned due to the corona crisis. In this case, the planned teaching and/or examination format may be replaced by a suitable alternative format. Three variations are possible

  • Variation 1: The instructor opts for a different examination form and announces this no later than four weeks after the start of the lecture period;
  • Variation 2: As a precaution, the instructor specifies a second, alternative examination format. The final decission on which of the two possibilities will be held must be communicated at least four weeks before the planned examination date;
  • Variation 3: If, contrary to expectations, an examination cannot be conducted in the intended form, further deviations are permitted in "particularly justified exceptional cases". This variation is only intended for absolute emergencies and requires the express approval of the responsible dean of studies.

Students must be notified of any deviations from variations 1 and 2 by no later than 4 weeks after the start of the lecture period. Students must be notified of deviations in variation 3 at least 4 weeks before the planned examination date.

Study organisation and service

Applicants who wish to commence studies in the 2020/2021 winter semester, in the 2021 summer semester, in the 2021/2022 winter semester and the 2022 summer semester in master's degree programmes which require verification of successful completion of the undergraduate course to begin studies will be granted a period of grace until the end of the first semester of the programme.

At the beginning of December, the Bavarian State Parliament extended the Corona Special Law by another semester, so that it is now also valid for the current winter semester 2021/22. Subject-related semesters and regular study time-bound dates and deadlines, along with the maximum BAföG funding period, are thus automatically postponed or extended by one semester.

The Bavarian Parliament passed the Second Corona Emergency Act (Corona-Eilgesetz II) on 23 March 2021. This stipulates that the Bavarian Higher Education Act regulations concerning both the individual standard programme duration and examinations valid for the summer semester 2020 will also apply to the past 2020/21 winter semester and the upcoming 2021 summer semester.

The aim is to continue to prevent financial and examination-related disadvantages for students with regard to semester-specific deadlines and periods as well as BAföG entitlement.

Accordingly, the winter semester 2020/2021 and summer semester 2021 will not be considered semesters of study with regard to the standard dates and deadlines specified in the university examination regulations. This also means that in case of non-attendance for examinations, no repetition opportunities will be lost. In addition, the introduction of the individual standard programme duration will remove hurdles to BAföG funding.

Similarly, the 2020/2021 winter semester and 2021 summer semester will not count towards the maximum duration of study. This means that students may study for the maximum allowed duration of study plus three additional semesters without having to apply for an extension of the period of study. The Ministry has announced a bill to extend the Corona legislation that has been in effect for the last three semesters. This would allow the current 2021/22 winter semester not to count towards the standard programme durations and not to count towards BAföG deadlines.

Further information can be found on the homepage of the Bavarian State Ministry.

Validation and top-up services are available:

at the terminal located in the foyer of Kapuzinerstrße 25

at the corridor of the copy room at Markusstraße 8a, building 2, ground floor

at the entrance of the Rechenzentrum, Feldkirchenstraße

in front of the entrance at the library of the ERBA building, An der Weberei 5

Information concerning your semester public transport pass: Please note, that in order to use public transportation as part of your semester ticket, you must carry a validated student ID card.

Applications for government-funded interim financial aid for students in financial distress due to the coronavirus pandemic are possible again beginning with the month april. Grants of between 100 and 500 € per month in non-repayable aid can be paid to needy students.

The amount of aid depends on the individual financial situation of each student. Students can apply online for interim financial aid from April 2021 to September 2021. Grants will be paid to applicants for one month following approval. A new application must be submitted for the following month if necessary. Additional information and the application form are available at www.ueberbrueckungshilfe-studierende.de.

Additionally, KfW Student Loans are being made interest-free and being opened to international students until the end of 2021. More information can be found on the KfW website.

The university board of management is aware that the current restrictions to public life may pose considerable financial challenges for many students who depend on a part-time job to finance their studies. If these challenges are so great that you find yourself in an existential emergency or are even considering dropping out of your studies, two university staff members are available for consultation:

For German students:
Alexander Ostermann (Central Student Advisory Service)
Tel.: 0951/863-1053
alexander.ostermann(at)uni-bamberg.de

For foreign students:
Dr. Andreas Weihe (International Office)
Tel.: 0951/863 1048
andreas.weihe(at)uni-bamberg.de

Your data will of course be treated confidentially and - should this be necessary - only passed on to third parties with your consent.

A further contact person is Mariella Büttner from the Studentenwerk Würzburg. Among other things she can provide advice and consultation on corona-related changes to the Bafög laws, on existing employment contracts, job hunting, deferment of rent payments, student loans and grants/scholarships. Additionally, she can provide information on social benefits and altered regulations during the pandemic (e.g. changes to children's allowance, financial verification for international students...).

Although the advisory services of the Studentenwerk Würzburg have been suspended for public access until further notice (see above), the staff of the psychotherapeutic counselling office can be reached by telephone or email. Contact information can be found here.

The central student advisory service is also reachable by telephone at 0951-863-1050 and by email at studienberatung(at)uni-bamberg.de.

Also the Protestant Student Community (esg) and the Catholic University Community (khg) Bamberg can still be reached by phone and e-mail:

University Pastor Thomas Braun is available for individual conversations. Please call 0951/9685420 or send an e-mail to Thomas.Braun1(at)elkb.de if you would like to talk to him and make an appointment. You can also send inquiries to esg.bamberg(at)elkb.de.

University chaplain Dr. Alfons Motschenbacher is attainable for personal discussions under the telephone number 0951/5023400 and by Mail at alfons.motschenbacher(at)erzbistum-bamberg.de.

The Academy of Key Competencies and Academic Further Education (Akademie für Schlüsselkompetenzen und wissenschaftliche Weiterbildung)  regularly provides information on opportunities for students who would like to help others and get involved on a social level during the corona crisis. Pleas visit the website for current information.

Additionally, the city of Bamberg has created a website with a regularly updated overview of various local aid organisations (neighbourhood aid and other groups).

Regulations concerning examinations and academic work

With regard to reading room closures and the increased possibility of restricted access to examination-related literature, in justified cases students writing their bachelor’s and master’s theses may submit a deadline extension request to chairpersons of the examining boards. Chairpersons are urged to review these requests sympathetically and to grant a four-week extension where necessary. Furthermore, the university board of management advises all seminar instructors to accept seminar papers submitted up to four weeks after deadline with no negative repercussions for students.

Following the expiration of corresponding, pandemic-related special regulations in the University's Corona Statutes, it is no longer possible for students to withdraw from a university module examination by simply not attending. If students are absent without excuse from an examination for which they are registered, this will again result in a failed attempt due to unexcused absence. For an illness-related withdrawal from examinations, students are again required to present a medical certificate. The Office of Examinations has compiled extensive information on this, which is available in German here: www.uni-bamberg.de/pruefungsamt/atteste-formulare-fuer-den-arztbesuch/. This website also provides:

  • a form for the certificate of inability to take an examination in case of not attending a written/oral/practical examination (medical certificate) and
  • a form for requesting a deadline waiver for seminar papers/final theses due to illness combined with a doctor's certificate of inability to take examinations.

Students are advised to use the corresponding form in the event of illness in order to simplify processing. The section with the student and examination data can be edited directly in the PDF, and the correspondingly pre-completed form can then be presented to the examining doctor for certification of the inability to take the examination.

Planning room occupancy with the minimum required distancing is strongly recommended for all examinations – and especially highly frequented examinations. Examination time allowances when wearing masks will no longer be granted. Examiners who would like to reserve suitable rooms for their decentralised examinations during the semester break should contact Facilities Management (fm(at)uni-bamberg.de; Ms. Gegner).

In-person examinations remain permissible in accordance with the applicable safety and hygiene regulations. All important information on this topic is summarised here.

Students with particular health risks verified by a doctor can apply with the responsible examining board for special examination conditions at any time – ad particularly now during the coronavirus pandemic. The Office of Examinations (centrally organised examinations) or the corresponding examiner (decentrally organised examinations) will help you with further questions.

Instructors, in consultation with the Dean of Studies, can now grant both students from abroad and within Germany who cannot take part in an examination for objective Corona-related reasons an individual make-up date.

The alternative date must be applied for in written form with suitable evidence to the examiner immediately after the occurrence of the corona-related reasons. After consultation with the Dean of Studies, the examiner will announce the decision on an alternative date and, if necessary, the alternative form of examination in time.

Yes. Course and module examinations remain permissible in accordance with the applicable safety and hygiene regulations and can take place in person as well.

As per § 2 of the university's Corona Statutes (Corona-Satzung), deviations from course and examination formats are permissible if the originally intended teaching and/or examination format cannot be carried out as planned due to the corona crisis. In this case, the planned teaching and/or examination format may be replaced by a suitable alternative format.

Under certain conditions (see similar FAQ in the teachers section above), instructors may conduct online examinations (see the university's Corona Statutes, Corona-Satzung § 4 Abweichende Lehr- und Prüfungsformate). As a general rule, only individual oral examinations are affected by this possible special provision.

Video-based seminar presentations (both marked and unmarked) required for course credit may be given in digital form, provided that in can be ensured that the work is the student's own.

Individual instructors will inform you about the posibility of online examinations. For more information on regulations for online examinations, please see here, information on longer-term perspectives on (written) distance examinations are summarized for you here.

The University of Bamberg’s Corona Statutes (Corona-Satzung) provide the option to choose alternative examination formats in certain circumstances. Any deviations from the original format must be announced in writing no later than four weeks after the start of the lecture period. In well justified exceptional cases, deviations may also be permitted at a later date, provided that the competence-oriented teaching and examination concept can be ensured. In individual cases, this option can still be used at short notice if instructors deem it appropriate. However, the choice of suitable examination formats and a good exchange of information with the students are of the utmost importance.

The following registration/deregistration deadlines apply to centrally organised examinations in the 2022 summer semester:

  • Registration: 02 June 2022 (from 10:00 a.m.) to 20 June 2022 (until 11:59 p.m.)
  • Deregistration: 02 June 2022 (from 10:00 a.m.) to 18 July 2022 (until 11:59 p.m.)

See also: https://www.uni-bamberg.de/pruefungsamt/anmeldung-zu-zentralen-pruefungen/

If an alternative examination format is being offered for a centrally organised examination this semester, you must nevertheless register centrally!

 

The following registration/deregistration deadlines apply to decentralised examinations in the 2022 summer semester:

  • Registration/deregistration: 04 July 2022 (from 10:00 a.m.) to 18 July 2022 (until 11:59 p.m.)

See also: https://www.uni-bamberg.de/pruefungsamt/anmeldung-zu-dezentralen-pruefungen/

Deviations from this [=individual deadlines] can be determined individually by the responsible academic unit. When in doubt, please enquire with the unit responsible for the examination.

Additionally, alternative deadlines can be found here: https://out.uni-bamberg.de/prf/an_abmelde_fristen-prf.jspx


Later examination registration is not possible!


Examination registration must be carried out via the electronic examination system FlexNow (access and further information at: https://www.uni-bamberg.de/en/studium/information-for-university-of-bamberg-students/office-of-examinations/flexnow/flexnow-for-students/).

If you experience problems while registering or deregistering for examinations, you must notify the following units immediately and before the end of the registration period by email:

  • For centrally organised examinations, notify the Examinations Office.
  • For decentral examinations, notify the responsible academic unit.

Students are responsible for checking that their FlexNow registrations and deregistrations are correct before the end of the registration period.

You can find differentiation between central and decentral examination organisation in the FlexNow user’s guide, section 1.4 (“How do I know if my contact person is at an academic unit office or in the Office of Examinations?”).

According to the information available, some students are currently unable to claim disadvantage compensation because doctor's appointments for the issuing of certificates are too late for a corresponding application. In such cases please contact the examination boards in confidence to discuss how to proceed and to generally make an early effort to obtain disadvantage compensation.

The following applies to university examinations:

  • Results of a completed examination will be evaluated. However, in the event of a failed examination, no failed attempt will be credited - the counting of attempts for the preparation of theses remains unaffected. Examinations failed due to attempted deception or plagiarism are excluded from this regulation.
  • Withdrawal is possible by not attending the examination. A failure to attend is therefore generally regarded as excused. A medical certificate is therefore not required. The cancellation regulations for bachelor's and master's theses in the study and examination regulations remain unaffected. Please inform your examiner as soon as possible if you are unable to attend the examination, especially in the case of individual examinations.

Prüfung gilt als entschuldigt. Die Pflicht zur Vorlage eines ärztlichen Attests ist ausgesetzt. Die in den Studien- und Prüfungsordnungen getroffenen Rücktrittsregelungen für Bachelor- und Masterarbeiten bleiben hiervon unberührt.

These special regulations apply regardless of whether the individual student is undertaking an initial or repeat attempt. Cf. the university’s Corona Statutes (Corona-Satzung der Universität Bamberg).

Review of centrally organised examination results from the 2021/22 winter semester will be possible from 16.05.2022 - 20.05.2022, subject to compliance with hygiene regulations.

Further information is available on the Office of Examinations website: www.uni-bamberg.de/pruefungsamt/einsichtnahmen.

Any changes occurring due to increased infections will also be announced here.

The evaluation can only be reviewed in electronic form and only upon written request. Further information on the procedure and the required request form can be found (in German) on the Office of Examinations website.

Please note that the request must be submitted in the original, i.e. emails, scans and the like are not sufficient.

Bachelor's and master's theses must be submitted to the examination office in bound form and in unchangeable, machine-readable form.

The theses can be handed in in person at the examination office during opening hours or sent by post.

There are two options for mail delivery:

1.)    postal delivery:

Universität Bamberg
Prüfungsamt
96045 Bamberg

or

2.)    hand delivery:

at the central mail office, Kapuzinerstr. 16 / next to the main entrance. When making the delivery yourself, please write the following address information to your sealed envelope: "An das Prüfungsamt, K25".

To meet the deadline, the date of the postmark counts.

If, due to special circumstances (e.g. another lockdown, individual quarantine order), it is not possible to produce and/or submit the bound thesis, please contact the examinations office immediately. In this case, you must contact the examination office in a timely manner BEFORE the official submission date.

As per the university’s Corona Statutes (Corona-Satzung) § 3 Abs. 3, the following applies: If it can be verifiably established that a dissertation cannot be published within the period stipulated by the respective doctoral regulations due to restrictions on public life or other effects of the coronavirus, the period for publication of the dissertation may be extended by a maximum of twelve months in individual cases. This also applies to particular exceptional cases in which the deadline has already been extended by the head of the responsible doctoral committee.

Information for students in teacher training programmes

The Ministry of Education and Culture has announced special arrangements for the examinations. For further information please visit: https://www.km.bayern.de/ministerium/termine/1-staatspruefung-anmeldung-pruefungen.html