Archiving, publishing and making final papers available
Decision of the Management of the University of 26th July 2013
These regulations apply to all final papers in all faculties and all subjects offered at the Otto Friedrich University.
Final papers are: Bachelor's, Master's, and Magister theses; dissertations ("Diplomarbeiten") and final papers ("Zulassungsarbeiten")
Archiving of final papers
The University Archives are responsible for archiving final papers.
Archiving means that a selection of hard and soft copies of final papers, including attachments (e.g. plans), is kept by the University for the purpose of accumulating historical records. After the retention period has passed, papers are transferred to the office of examinations and can only be accessed by third parties with prior written approval of the author.
The Management of the University decided on the criteria for selecting final papers that ought to be archived on 18th April 2007 (see Minutes of the 294th Meeting of the University Management).
Publishing of Final Papers
The University Library is responsible for the publication of final papers.
Publishing means that a paper is listed in the Online Catalogue of the University Library and that it is made available online.
Before a paper can be published, the author of the paper must have agreed to it and their tutor must have given their consent as well.
Generally, papers are published electronically on OPUS, the online publications server of the Otto Friedrich University. For this purpose, the author uploads his or her paper using the online registration form form of the publications server and submits the written consent of his or her tutor at the University Library. Print copies will not be shelved at the University Library.
The German National Library is responsible for long-term archiving.
Making final papers available in the University's network
Final papers that are not to be published in OPUS can be made available internally within the University's network in a storage location made available by the Computing Centre if the author and their tutor have agreed thereto.
Making papers available means that they can be accessed within the University's network, but they won't be listed publically. Hence, they are not regarded as "published".
Permanent access to papers can only be guaranteed under the generally applicable conditions that apply to the storage systems of the Computing Centre. Papers can only be accessed after user details have been entered.